Job Details
Job Location
San Antonio TX - San Antonio, TX
Position Type
Full Time
Education Level
High School
Travel Percentage
Up to 25%
Description
Position Description: The Travel Coordinator will play a pivotal role in coordinating travel arrangements for our employees while also managing the expense reconciliation process. The Travel Coordinator will be responsible for booking travel, requesting receipts, and reconciling invoices to ensure accurate and timely expense reporting. The ideal candidate will have excellent organizational skills, strong attention to detail, and experience in both travel coordination and expense management.
Our Company Promise
We are committed to providing our Employees a stable work environment with equal opportunity for learning and personal growth. Vighter's Mission is to provide efficient, fast, high quality healthcare staffing to our clients.
Our Culture'skey elementsare crucial to the effectiveness of our employees in accomplishing our mission. The key elements include:

• Dependability
• Integrity
• Personability
• Transparency
• Responsiveness

Creating and cultivating this Culture within the organization is our commitment to our employees. Above all, Vighter employees will be provided the same concern, respect, and caring attitude that they are expected to share externally with every Vighter Client and Customer.
Title: Travel Coordinator
Location: San Antonio, Texas
Reports to: Regional Director - East/West
Job summary:
Vighter LLC is seeking a detail-oriented and proactive Travel Coordinator to join our team.
Principle Accountabilities:

• Coordinate travel arrangements for travel staff, including booking flights, hotels, rental cars, and other transportation services, using travel booking systems and platforms.
• Communicate with travel staff to gather travel details, preferences, and special requests.
• Request and collect receipts and other documentation from travelers to support expense reconciliation for each trip.
• Review travel-related invoices, receipts, and expense reports to ensure accuracy, completeness, and compliance with company policies.
• Reconcile travel expenses against approved budgets and travel policies, identifying discrepancies and resolving issues as needed.
• Prepare and submit accurate and timely expense reports to clients, providing supporting documentation and explanations as required.
• Maintain organized and up-to-date records of travel bookings, receipts, and expense reports, ensuring confidentiality and security of sensitive information.
• Assist travel staff with travel-related inquiries and issues, providing timely and accurate information and assistance to resolve concerns.
• Collaborate with internal teams and external partners to address client needs, resolve issues, and improve processes and procedures.

Requirements:

• High school diploma or equivalent required; associate's degree or certification in logistics, supply chain management, or related field preferred.
• Minimum of 3 years of experience in logistics or supply chain management, with experience working in remote or challenging environments.
• Strong attention to detail and organizational skills, with the ability to maintain accurate records and documentation.
• Proficiency in Microsoft Office Suite, including Excel, Word, and Outlook, and Google platforms with experience using logistics software or systems preferred.
• Excellent communication and interpersonal skills, with the ability to collaborate effectively with internal teams and external partners.
• Ability to work independently and prioritize tasks in a fast-paced, dynamic environment.
• Willingness to travel to remote sites and work in challenging environments as required.

Physical Requirements :

• Must be able to sit for more than 8 hours per day.
• Must be willing to work overtime if necessary.
• Must be able to use an elevator or walk up and down stairs.
• Must be able to lift up to 10 lbs. and carry up to 10 ft.
• Must be able to routinely grasp or handle objects, use finger dexterity, bend elbows/knees and reach above and below shoulders.
• Must be able to read and interpret handwritten and typewritten print.
• Must be able to communicate by voice and detect sound by ear.
• Must be able to perform duties in an indoor or outdoor environment.
• Must be able to pass a criminal background investigation.
• Must undergo urine drug testing.

Vighter LLC is an equal opportunity and affirmative action employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law .