Description

POSITION TITLE: Shipping Coordinator

POSITION REPORTS TO: Shipping Manager

DEPARTMENT: Production & Logistics
POSITION EFFECTIVE: July 25, 2022

POSITION SUMMARY:

The Shipping Coordinator will assist with coordination and managing truckload scheduled pickups. Will oversee outbound packages for transportation and assist in making sure all items are inspected, shipped, and processed on time while complying with company policy. Primarily will ensure all scheduled shipments are available and loaded on time and within budget. The shipping coordinator monitors and oversee outgoing shipping activities to verify items are shipping to the correct location and in good condition.

KEY RESPONSIBILITIES:

• Coordinate and oversee shipping services to ensure that orders are filled correctly
• Communicating with shippers to provide rates, managing large quantities of packages, and assisting with various routing tasks
• Confirm and ensure weights are correctly posted, that correct charges are applied, and that shipments are moved from shipping points to storage areas, and also resolve issues with shipping orders
• Keep record of products shipped from the company
• Reviewing orders and processing order changes, returns/cancellations, and printing of shipping labels
• Determining the most efficient methods of shipping and routes for courier services
• Scheduling loads and processing shipping paperwork
• Inspect loading operations to make sure that they comply with shipping specifications to ensure correctness and the proper use of warehouse space.
• Manage Shipping Orders and Invoices by reading all shipping notices, orders, invoices, and other documents to manage priorities and ensure that the correct shipping methods are used. They also make sure shipping records are accurately stored in the database.
• Run and send out end of day report to leadership
• In charge of compiling a list of unfulfilled orders for future reference
• Other duties and tasks as assigned by manager

SUPERVISORY RESPONSIBILITY:

This position has no direct reports.

Qualifications

POSITION REQUIREMENTS:

• Computer competency - must be computer savvy
• Proficiency with industry-standard computer packages such as Microsoft Excel, Word, Outlook
• Customer-oriented mindset and excellent interpersonal skills
• Attention to Detail
• Communication skills both written and verbal

REQUIRED EDUCATION AND EXPERIENCE:

• Proven experience of at least 2 years of concrete and verifiable knowledge of shipping and/or logistics procedures
• A minimum of high school diploma required, Bachelor’s degree in Supply Chain Management preferred but not required
• Must have direct shipping day-to-day experience performing routing, processing, and closing sales orders after pickup of shipments, maintaining safe and clean dock shipping area
• Must be willing and able to work as part of a team
• Possess good organizational and coordinating abilities
• Must be able to multi-task and place priorities in an orderly manner
• Must be an individual that pays keen attention to even the smallest of details
• Must have good judgement and decision-making abilities
• Must possess time management skills
• Possess good conflict resolution skills

OTHER JOB REQUIREMENTS:

• Frequently required to sit, stand, walk, talk, and hear
• Must have a valid driver's license
• Ability to operate a computer keyboard
• Ability to read a variety of materials
• Ability to sit for extended periods of time
• Ability to carry 5-10 lbs. (computer, etc.)

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities, or physical requirements. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

STATEMENT OF EMPLOYMENT

All employees of VIRA Insight are expected to:

• Act as an ambassador of and in accordance with the company’s Core Values.
• Adhere to the company’s Principles of Business and Conduct.
• Demonstrate good judgment and respect the confidentiality of company and personnel information.
• Deal professionally and courteously with all internal and/or external contacts.
• Seek guidance and direction as necessary in the performance of duties.

EEO STATEMENT

VIRA Insight LLC is an equal opportunity employer committed to diversity and inclusion. We are pleased to consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, Aboriginal/Native American status or any other legally protected Disability-related accommodations during the application process are available upon request.