Job Description
Administrative Duties:
•Schedule, arrange, and manage appointments and meetings for staff.
•Organize travel plans, accommodations, and detailed itineraries.
•Manage incoming emails and prioritize them for prompt attention.
•Prepare, refine, and format documents as needed.
Communication Oversight:
•Act as the primary contact among staff, clients, and external parties.
•Ensure effective communication using emails, instant messaging, and video conferencing.
•Keep an efficient system for inquiry tracking and response.
Task Management:
•Prioritize and oversee tasks to meet important deadlines.
•Work closely with team members to monitor project milestones and outputs.
•Support project management through effective document and file handling.
Research and Information Gathering:
•Perform online searches to collect data, insights, and industry trends.
•Organize findings to aid in executive decision-making.
Technical Skills:
•Adept at navigating and utilizing online collaboration platforms such as Google
•Workspace and Microsoft Office, along with various project management tools.
•Quick to adapt to new technologies and software when required.
Skill Set
•Demonstratable background as a virtual assistant or in a similar administrative capacity. •Exceptional organizing and task management capabilities. •Proficient communication skills, both written and verbal. •Experienced with digital collaboration tools and office applications. •Highly discreet with a commitment to handling confidential information. •Independent, driven, with the capability to operate at minimal oversight. •Ready to work during standard business hours, adaptable to various time zones.