2 Meeting Planner Jobs in Wakefield, MA
Virtual is Hiring a Meeting Planner Near Wakefield, MA
Preference for local candidates to work out of our Wakefield, MA office 3 days/week (Tuesday & Thursday anchor days, 1 floating day), but OPEN TO REMOTE CANDIDATES.Event PlanningHere's what you'll do:
- Plan and manage logistics for domestic and international events, including venue selection, catering, AV arrangements, and marketing coordination.
- Negotiate contracts with venues, hotels, and vendors to ensure cost-efficient high-quality events.
- Create and manage event budgets, maximizing resources.
- Travel onsite as needed to oversee event operations.
- Manage online meeting registration systems and provide regular reports to clients.
- Develop programs, agendas, and services according to client requirements.
- Coordinate administrative details and ensure compliance with regulations.
- Review and approve event bills for accuracy.
- Assist in developing event-related marketing materials and websites.
- Coordinate event insurance when necessary.
- Ensure sponsors receive and utilize benefits effectively.
- Meet with clients and organizing committees to plan the scope and format of events, establish and monitor budgets, and to review administrative procedures and event progress.
- Work with clients to determine objectives and requirements for events such as meetings, conferences, and conventions.
- Stay updated on new technology to support event planning and enhance attendee experience.
- Provide administrative support as needed; manage other projects as needed.
- Provide direction to Events Intern.
- 3 years meeting planning experience, marketing and administrative experience required;
- Bachelor's degree with a concentration in hospitality management preferred;
- Working knowledge of latest technology designed for events;
- Proven ability to create and manage budgets;
- Experience managing AV and technology contracts;
- Must be detail-oriented, with effective organizational and project management skills, including the ability to manage multiple projects/tasks and deadlines simultaneously in a fast-paced, deadline-driven environment;
- Must be a self-starter, with the ability to work well under pressure, work independently with limited supervision and have solid problem-solving, judgment and decision-making skills;
- Excellent customer-service and interpersonal skills;
- Strong writing and editing skills;
- High level of creativity and "rolled up sleeves" working style;
- Ability to travel domestically and internationally as needed up to 25%;
- Demonstrated strength in Word, Excel, PowerPoint, Project Planning software and knowledgeable about Adobe; Cvent experience a plus;
- Experience working with multiple cultures across all time zones a plus
About Virtual Inc: Headquartered in Wakefield, MA with offices in Nashville, TN, and Ottawa, ON, Virtual also brings together a remote workforce from all over North America. Founded in 1999, Virtual's innovative and inclusive culture is the driving force behind our success and continued growth.
Our Virtual Team is made up of passionate professionals who understand the needs of associations, standards organizations, consortia, startup advocacy groups, and professional societies. The expertise within the Virtual team enables our clients to achieve their goals and make a mark on the world. Virtual's global clients include organizations led by Google, Facebook, Microsoft and more. We also service organizations that are tackling some of the biggest challenges in the world today, from eating disorders, to space travel to noise pollution.
We are proud to be recognized in the Best Places to Work list, twice! Living our values on a day-to-day basis is real. Not just a poster on the wall. Virtual's core values include trust, respect, inclusion, innovation, service excellence, empowerment, teamwork, generosity, and fun.
Job Summary
Full Time
Business Services
$67k-83k (estimate)
06/13/2024
07/13/2024
virtual-corp.com
BAR HARBOR, ME
<25
1994
SCOTT W REAM
<$5M
Business Services
Related Companies
About Virtual
Virtual Corporation is a business continuity management & organizational resilience industry leader in software and consulting. We assist private, public & government organizations with all aspects of continuity, recovery & resilience planning. We help our clients design, implement & continuously enhance dynamic BCM and resilience programs that center on identifying, mitigating & acting upon prioritized risks across your enterprise. Virtual Corporation uniquely leverages its expertise in Business Continuity & organizational resilience consulting to ensure that every effort is sustainable, well... documented, & effective in the face of unforeseen events. A leading implementer of enterprise BC programs, we also assist with BIAs, site vulnerability assessments, crisis management & incident command exercises & drills. Our solutions include the Business Continuity Maturity Model & Sustainable Planner, our highly customizable web-based software tool.
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The job skills required for Meeting Planner include Planning, Customer Service, Logistics, Problem Solving, Coordination, Project Management, etc. Having related job skills and expertise will give you an advantage when applying to be a Meeting Planner. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Meeting Planner. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Meeting Planner positions, which can be used as a reference in future career path planning. As a Meeting Planner, it can be promoted into senior positions as a Meeting/Event Planner II that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Meeting Planner. You can explore the career advancement for a Meeting Planner below and select your interested title to get hiring information.
If you are interested in becoming a Meeting Planner, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become a Meeting Planner for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Meeting Planner job description and responsibilities
Meeting planners are professional decision makers who manage all facets of meeting preparation and presentation.
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Meeting planners try to make the most cost-effective arrangements for their clients.
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Traditionally, the meeting planner definition refers to an event planner who manages the planning and operation of major events such as trade shows, conventions, nonprofit gatherings and more.
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Meeting Planner also provides access to convenient time zone planning tools.
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Event planners also search for potential meeting sites, such as hotels and convention centres.
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Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Meeting Planner jobs
Make a personal connection with the client.
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Listen carefully to the client.
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Arrive prepared and offer recommendations.
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Communicate often and with transparency.
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Join a professional organization.
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Step 3: View the best colleges and universities for Meeting Planner.
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