Who We Are:
At VML, we are a beacon of innovation and growth in an ever-evolving world. Our heritage is built upon a century of combined expertise, where creativity meets technology, and diverse perspectives ignite inspiration. With the merger of VMLY&R and Wunderman Thompson, we have forged a new path as a growth partner that is part creative agency, part consultancy, and part technology powerhouse.
Our global family now encompasses over 30,000 employees across 150 offices in 64 markets, each contributing to a culture that values connection, belonging, and the power of differences. Our expertise spans the entire customer journey, offering deep insights in communications, commerce, consultancy, CRM, CX, data, production, and technology. We deliver end-to-end solutions that result in revolutionary work.
The JobThe North America CFO Executive Assistant provides sole support to the NA CFO and partners closely with their direct reports to successfully manage their schedule, travel, key meeting agendas and priorities. The NA CFO Executive Assistant also works closely with the NA Chief of Staff on special projects to support overall business initiatives.
As an EA to the NA CFO, you have the opportunity to be part of a team that’s redefining the way we operate and support the business to drive growth for the world’s largest creative agency.
The Successful CandidateThe ideal candidate is self-motivated, detailed oriented and excels in a fast-paced environment with a positive attitude and outlook. The candidate must have the ability to handle multiple priorities at once, build strong relationships across executive leadership and have a flexible working style. This person’s strong verbal and written communications skills, attention to detail and preference for a fast-paced, entrepreneurial environment will be key to success in this role.
Responsibilities

• Working with tight deadlines while maintaining flexibility and managing a wide range of priorities and managing expectations
• Build relationships across North America and work well alongside a wide variety of people and teams as an extension of your executive.
• Coordinate an ever-changing schedule through effective calendar management and organization. Help executive manage time throughout the day, make changes to schedule and communicate as needed.
• Organizing complex travel itineraries, and all aspects relating to travel both domestic and international, including accommodation, car service, flights, visas, etc. Able to manage dealing with last minute changes and requests on a regular basis.
• Process and submit expense reports on behalf of the executive in a timely fashion. Track down receipts and manage personal and professional expense reimbursement.
• Assist in planning and coordinating offsite meetings, town halls, and team events.
• Maintaining a constant flexible working style in order to complete deadlines.
• When necessary, join meetings alongside executive to capture notes and project manage take aways.

Specific Requirements/Skills:

• Excellent time management skills
• 2-3 years of Executive Assistant experience
• Superior organizational and follow through skills
• Excellent verbal and written communications skills
• Self-motivated and strong ability to multi-task
• Excellent people skills, able to act as an ambassador on behalf of executive
• Ability to effectively manage multiple tasks, meet deadlines, analyze data, and complete projects and assignments with minimal supervision
• Strong ethics and integrity including the ability to maintain high degree of confidentiality
• High level of proficiency with the Apple products Microsoft Office Suite, specifically Outlook, Word, Excel and Power Point

What we offer:

• Passionate, driven people | We champion a culture of people that do extraordinary work.
• Consciously cultivated culture | We aim to embody the behaviors to build an inclusive community that is in it together, bringing both positivity and active listening into the workplace as we simultaneously strive to empower creative bravery.
• Competitive benefits | What we offer full time hires ranges from the full spectrum of group health coverage options (medical, dental, vision) to a generous 401k match (100% dollar-for-dollar match, up to 5% of salary contribution), and a variety of paid time off offerings that reflect our investment in all aspects of your overall life balance and wellness.
• Growth-minded opportunities | We aim to nurture a culture of real-time feedback, growth-oriented mindset, and plenty of training opportunities through VML and WPP, so you can continue to grow personally and professionally.

VML is an equal opportunity employer and considers applicants for all positions without regard to race, color, religion or belief, sex, age, national origin, citizenship status, marital status, military/veteran status, genetic information, sexual orientation, gender identity, physical or mental disability, or other protected group status. We believe in creating a dynamic work environment that values diversity and inclusion and strives to recruit a diverse slate of candidates to help us achieve that goal.
The base salary range for this position at the time of this posting is indicated below. Individual compensation varies based on job-related factors, including location, business needs, level of responsibility, experience, and qualifications. We offer a competitive benefits package, click WPP Benefits for more details.
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$50,000—$105,000 USD
At VML, we are committed to fostering an all-inclusive work environment that is both rewarding and career-forward. Our Inclusion, Equity & Belonging initiatives, alongside the VML Foundation, reflect our dedication to giving back and making a positive impact in our communities and beyond. Our people are the heartbeat of our organization—creators, doers, innovators, makers, and thinkers—who drive not just marketing, but meaningful experiences that resonate in every action and interaction.
VML is a WPP Agency. For more information, please visit our website, and follow VML on our social channels via Instagram, LinkedIn, and X.
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