2 HR/FACILITIES COORDINATOR Jobs in Sheridan, WY
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HR/FACILITIES COORDINATOR
$53k-67k (estimate)
Full Time
2 Months Ago
VOA Northern Rockies is Hiring a HR/FACILITIES COORDINATOR Near Sheridan, WY
Job DetailsJob Location
Administration Office - Sheridan, WY
Position Type
Full-time
Education Level
High School
Travel Percentage
Up to 25%
Job Shift
Day
Job Category
Admin - Clerical
DescriptionHR/Facilities Coordinator
Classification: Exempt
Reports to: Vice President of Human Resources
Date : July 2024
Each day at Volunteers of America, we strive to exemplify our foundational pillar of Servant Leadership and Cultural Values of Communication, Compassion, Integrity, Respect, and Excellence. At VOA we are committed to providing opportunities that help staff grow and enhance their skill sets. As part of this commitment, we invest in on-the-job training to prepare employees for their new positions and offer professional development opportunities, coaching, and career pathways to promote our culture of helping staff advance their careers throughout the organization. Job Description Summary/Objective The HR/Facilities Coordinator provides administrative support to the Vice President of Human Resources and the Senior Director of Facilities/Safety Officer. The HR/Facilities Coordinator regularly coordinates activities, events, and job functions within the HR and Facilities Maintenance Departments. This position will also assume responsibility, as needed, for special projects and specified routine clerical functions. This position works closely with all personnel, other administrative support personnel, and other program personnel to ensure appropriate communication.
Essential Functions
positions in the organization.
Work Environment This job operates in a professional office environment. This role routinely uses standard office equipment such as laptops, photocopiers, and smartphones.
Physical Demands The physical demands described here represent those that an employee must meet to perform the essential functions of this job successfully.
While performing the duties of this job, the employee is regularly required to talk or hear. This job's specific vision abilities include close vision and adjusting focus. This would require lifting files, opening filing cabinets, and bending or stooping as necessary.
Position Type/Expected Hours of Work This is full-time from 8:00 a.m. to 5 p.m.
Travel Up to 25 % travel is expected for this position.
Qualifications Required Education, Experience, or Eligibility Qualifications
Administration Office - Sheridan, WY
Position Type
Full-time
Education Level
High School
Travel Percentage
Up to 25%
Job Shift
Day
Job Category
Admin - Clerical
DescriptionHR/Facilities Coordinator
Classification: Exempt
Reports to: Vice President of Human Resources
Date : July 2024
Each day at Volunteers of America, we strive to exemplify our foundational pillar of Servant Leadership and Cultural Values of Communication, Compassion, Integrity, Respect, and Excellence. At VOA we are committed to providing opportunities that help staff grow and enhance their skill sets. As part of this commitment, we invest in on-the-job training to prepare employees for their new positions and offer professional development opportunities, coaching, and career pathways to promote our culture of helping staff advance their careers throughout the organization. Job Description Summary/Objective The HR/Facilities Coordinator provides administrative support to the Vice President of Human Resources and the Senior Director of Facilities/Safety Officer. The HR/Facilities Coordinator regularly coordinates activities, events, and job functions within the HR and Facilities Maintenance Departments. This position will also assume responsibility, as needed, for special projects and specified routine clerical functions. This position works closely with all personnel, other administrative support personnel, and other program personnel to ensure appropriate communication.
Essential Functions
- Provide backup customer service/phone coverage.
- Support the Vice President of Human Resources and the Senior Director of Facilities with administrative tasks as assigned.
- Assist the Vice President of Human Resources and the Senior Director of Facilities with projects, meeting deadlines, coordinating activities, and taking on assignments as needed.
- Act as a critical resource for coordinating communication and activities within the department and externally to other programs and departments needing interaction or services from human resources and facilities.
- Help organize and schedule complex activities, including extensive conference calls, web-based meetings, training, and organizational events.
- Compile and distribute various program reports.
- Manage the HR Calendar to ensure that reporting deadlines are met.
- Monitor job postings to ensure that they are posted on applicable sites for compliance purposes.
- Prepare organizational reports as requested to support the departments.
- Complete monthly and annual reporting regarding safety and facilities.
- Work with the maintenance team to support the scheduling of contractors.
- Provide support with contract and agreement management to ensure that all the needed documentation is provided.
- Schedule annual inspections and projects for the facilities team.
- Other duties as assigned.
- Effective communicator, both oral and written
- Able to effectively deal with diverse individuals and groups
- Able to organize/prioritize large volumes of information
- Able to function under pressure to meet tight deadlines
- Continuous demonstration of behaviors aligned with a posture of servant leadership and our cultural values
positions in the organization.
Work Environment This job operates in a professional office environment. This role routinely uses standard office equipment such as laptops, photocopiers, and smartphones.
Physical Demands The physical demands described here represent those that an employee must meet to perform the essential functions of this job successfully.
While performing the duties of this job, the employee is regularly required to talk or hear. This job's specific vision abilities include close vision and adjusting focus. This would require lifting files, opening filing cabinets, and bending or stooping as necessary.
Position Type/Expected Hours of Work This is full-time from 8:00 a.m. to 5 p.m.
Travel Up to 25 % travel is expected for this position.
Qualifications Required Education, Experience, or Eligibility Qualifications
- High School diploma or equivalent
- One-year experience in Administrative related work
- Proficient in Microsoft Suite
- Associate degree
- Two years of experience in similar administrative or HR work
Job Summary
JOB TYPE
Full Time
SALARY
$53k-67k (estimate)
POST DATE
07/24/2024
EXPIRATION DATE
09/19/2024
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