Job Title: Administrative Assistant/Employment Specialist

Location: River Falls, WI

About VRSI:

Vocational Rehabilitation Specialists, Inc. (VRSI) is committed to aiding Military Veterans through the Department of Labor's Homeless Veteran Reintegration Program (HVRP). Operating across 11 offices in the United States, VRSI is dedicated to providing courteous, quality, and professional services aimed at helping eligible veterans, service members, and other individuals reach their full vocational potential. Our services encompass vocational counseling, training, vocational evaluation, and direct employment services.

Position Overview:

The Administrative Assistant/Employment Specialist working under the Homeless Veterans Reintegration Program (HVRP) grant at Vocational Rehabilitation Specialists, Inc. (VRSI) is responsible for assisting homeless veterans in securing and maintaining employment. This role involves providing comprehensive employment services including job readiness training, career counseling, job placement assistance, and ongoing support to ensure long-term job retention. The ideal candidate will be passionate about helping veterans reintegrate into the workforce and improve their quality of life. In addition to working with veterans, VRSI is looking for an Administrative Assistant/Employment Specialist who will work directly with our company’s program manager and assist with administrative duties.

Key Responsibilities:

Client Assessment and Case Management:

• Conduct comprehensive assessments of veterans' skills, experience, barriers to employment, and job readiness.
• Develop individualized employment plans that outline veterans' career goals, action steps, and timelines.
• Reaching individual assessed, qualified, placement and retention goals required by the grant.

Job Readiness Training:

• Provide training on resume writing, job search strategies, interview preparation, and professional conduct.
• Organize and facilitate job readiness workshops and training sessions.

Career Counseling and Support:

• Offer one-on-one career counseling to help veterans explore career options and make informed decisions.
• Provide ongoing support and follow-up to ensure veterans are progressing towards their employment goals.

Job Placement Assistance:

• Build and maintain relationships with local employers to identify job opportunities suitable for veterans.
• Assist veterans in applying for jobs, preparing for interviews, and negotiating employment terms.

Employer Engagement:

• Collaborate with employers to understand their hiring needs and promote the benefits of hiring veterans.
• Attend job fairs, employer panels, and networking events to connect veterans with potential employers.

Program Coordination and Reporting:

• Maintain accurate and up-to-date client records, case notes, and employment outcomes.
• Prepare and submit regular reports on program activities, outcomes, and grant compliance.

Community Collaboration:

• Work with community partners, veteran services organizations, and other stakeholders to coordinate services and resources for veterans.
• Represent VRSI and HVRP program at community meetings, events, and outreach activities.

Administrative Support:

• Assistant to Program Manager and Administrative Assistant
• Assist with auditing files
• Policy writing
• HR Support
• Drafting memos and preparing communications
• Grant writing and editing
• Bookkeeping
• Managing budgets
• Organize meetings, including scheduling and sending reminders

Qualifications:

Education: Associate’s degree in business, accounting, social work, human services, counseling, or a related field. Relevant experience may be considered in lieu of a degree.

Experience: Minimum of 2 years of experience in administrative/accountant work, workforce development, employment services, or a related field. Experience working with veterans or homeless populations is highly preferred.

Skills and Abilities:

• Strong understanding of the challenges faced by homeless veterans.
• Excellent interpersonal and communication skills.
• Ability to work independently and as part of a team.
• Proficiency in using job search platforms, career assessment tools, and Microsoft Office Suite.
• Strong organizational skills and attention to detail.
• Ability to build and maintain professional relationships with clients, employers, and community partners.

Compensation and Benefits:

• Hourly Rate: $20-$25 based on experience
• 11 Paid Company Holidays
• Sick Time after 90 days of employment
• Paid Time Off
• Effective Jul 1 2024 VRSI will offer Healthcare. Employees are eligible after 90 days of employment
• Simple IRA Plan after 1 year of employment