Come create your career with Volt
Volt is hiring for an Executive Assistant II in Bristol, CT.
As an Executive Assistant you will:
provide administrative support to the Senior Vice President HR and potentially one member of the team (VP level). This includes, but is not limited to, calendar management, preparing and tracking expense reports, making travel arrangements, track on a monthly basis the annual business travel for accounting/tax purposes, coordination of team events/offsites and preparing meeting materials. The ideal candidate is a detail-oriented individual capable of achieving results in a Executive environment and should possess an ability to maintain confidentiality and manage high-level relationships with sensitivity.
• Assists the executive in providing a wide range of administrative support functions focused upon the needs of the assigned Executive(s)
• Conducts a wide range of assignments derived from the duties and responsibilities of the Executive(s) served; specific functions may include:
- Coordinating and maintain Outlook calendars
- Gathering and abstracting materials for such events as meetings, and/or presentations
- Administering travel arrangements related travel and entertainment expense reports
- Answering and screening incoming calls
- Reviewing and categorizing incoming correspondence
- Preparing routine correspondence
- Coordinating team events
- Answering and screening incoming calls
• Coordinates the administration, logistics and flow of the work for the assigned Executive(s)
• Maintains the highest standards of confidentiality and tact. Operates collaboratively, and works to build trusting relationships with the Executive(s), partners and stakeholders
• Interacts with a wide variety of internal and external contacts on behalf of the Executive(s) assigned
• Serves as a point of contact for all HR department when ordering supplies, managing conference rooms and calendars
This is a full-time, 1-month contract opportunity with possibility of extension.
The ideal candidate will have:
• 5 - 7 years of related executive administrative support in generally comparable functions
• Demonstrates the following: time management, conflict management, business acumen, planning and execution, flexibility, ability to identify new ways of working
• Strong organizational skills and the ability to pay close attention to detail while handling multiple, simultaneous requests
• Proficient in Microsoft Office applications, with ability to quickly learn any HR specific databases used by the executive(s) supported
• Has advanced oral and written communication skills; demonstrates a high sensitivity to the purposes and motivations of the persons desiring contact with the assigned executive(s); ability to work effectively with a diverse group
• Ability to speak and write Spanish is preferred
Pay Rate: $35.00-$38.00/hr DOE
*Pay range offered to a successful candidate will be based on several factors, including the candidate's education, work experience, work location, specific job duties, certifications, etc.
Qualified candidates should APPLY NOW