About Volunteer New York!

Volunteer New York!’s mission is to mobilize our community to address its greatest challenges. We envision a community that is vibrant, resilient, and equitable and see volunteerism and civic engagement as important and powerful strategies to achieving this vision. Volunteer New York! is a one-stop resource devoted to increasing volunteerism in Westchester and our surrounding communities. 

Our work at Volunteer New York! is firmly grounded in our values and our beliefs. We value community and we value volunteerism, and we believe: Everyone can serve, Volunteering is transformational and Relationships matter. 

For almost 75 years, Volunteer New York! has evolved to meet the changing needs in our community, creating initiatives in collaboration with the business community, expanding services to engage volunteers of all ages, and expanding its online presence to make it even easier for people to get connected. Volunteer New York! is creating the pathways that turn a person’s good intentions into action.

During the past year alone, Volunteer New York! inspired over 35,000 volunteers in Westchester, Putnam and Rockland counties who contributed over 445,000 hours of service at 300 local nonprofits valued in excess of $15.6 million.

Volunteer New York! prides itself on a culture of excellence and for the eleventh year in a row, GreatNonprofits.org named us a “Top-Rated Nonprofit” based on online reviews from volunteers and nonprofit partners.

POSITION SUMMARY

Volunteer New York! is hiring a Senior Accountant. The Senior Accountant will oversee and control Volunteer New York!’s !’s accounting function. They will maintain internal safeguards for receipts of revenue, expenses and grant budgets, and actual expenditures. They will also manage all financial accounting, grants administration, and financial policies, and procedures. They will be responsible for providing excellent customer service. Success requires effective cross functional collaboration with members of other departments. The Senior Accountant is a leader in projects that require solid accounting knowledge. The Senior Accountant will adhere to and seek to improve existing internal controls while complying with and staying abreast of GAAP. The Senior Accountant plays a key role in Volunteer New York’s ability to meet its program goals and, ultimately, achieve its mission. This position reports to the Executive Director with a dotted line to a Fractional CFO and works closely with the Leadership Team.

KEY RESPONSIBILITIES

Finance

• Responsibilities include safeguarding assets and assuring accurate and timely recording of all transactions, closing the books monthly and providing financial reporting, financial system maintenance, internal controls and compliance.
• Ensure financial records are maintained in compliance with company policies and GAAP – external Auditors available as support.
• Prepare monthly/quarterly account reconciliations and other documents to ensure compliance, including a monthly review of the Trial Balance with corresponding analyses for each account.
• Payroll, expenses, and related processes.
• Bank and credit card reconciliation.
• Accuracy of organization’s General Ledger.
• Maintenance and improvement of chart of accounts.
• Maintenance and improvement of organization’s accounting policies and protocols (e.g. credit card use policy, purchase request policy, etc.).
• Assist in the preparation of high-level financials for Board of Directors and program/department Directors.
• Creation, in collaboration with Leadership Team, of annual budget and grant proposal budgets.
• Budget forecasting and related reports.
• Management and coordination of workers’ compensation payments and related audits.
• Filing of quarterly sales taxes.
• Work in the audit preparation workpapers; manage successful passing of annual audit.
• Prepare the workpapers for Form 990.
• Ensure compliance with accounting standards, regulatory requirements, and nonprofit financial best practices.
• Fiscal Sponsorship – support the fiscal operation of our sponsoree, Her Honor Mentoring, working closely with their COO and CFO.

Grants Management

• Monitor revenue and expenses to ensure Grant compliance.
• In collaboration with the Senior Director of Programs, develop proposal budgets ensuring all costs are covered.
• Ensure compliance with all applicable regulations.
• Provide monthly timely grant financial reports to the Program Team to monitor the expenses.
• Track net assets with donor restrictions monthly.
• Prepare financial reports for timely submission to donors.
• Keep an up-to-date analysis of personnel allocations across Grants/funders and agency program areas. 

Operations

· Responsible for the review of all contracts, leases and service agreements.

QUALIFICATIONS

Strong candidates for this role will possess a majority of the following professional and personal attributes and competencies:

• Commitment to the mission, values and beliefs of Volunteer New York!.
• 8-10 years of management experience in finance, ideally with 5 years of increasing responsibility in operational disciplines.
• Demonstrate experience in creating proposal budgets.
• Professional experience in the nonprofit sector with extensive knowledge of nonprofit accounting principles, regulations, and compliance standards (GAAP, FASB, IRS regulations, etc.).
• Excellent knowledge and understanding of internal control requirements.
• Proven ability to develop, analyze, interpret and communicate financial statements, budgets and forecasts to diverse audiences including the Board of Directors. Effectively analyzes data to inform decision-making.
• Uses sound judgment and discretion in addressing confidential matters.
• Excellent project management skills as demonstrated by successful implementation of plans.
• Excellent written and oral communication skills
• Proficiency in Quickbooks; advanced Excel skills preferred.
• Experience in managing projects and processes across departments.
• A collegial, collaborative, and a sense of humor.

Schedule: Full-time; Hybrid - 3 days onsite / 2 days remote; Availability to work occasional weekends and evenings, as needed.

Salary and Benefits: This is an outstanding opportunity for a highly motivated leader to join a highly respected organization. The salary range is $60,000-$70,000; along with a very competitive benefits package including a hybrid work schedule, a health insurance plan, generous paid time off, a retirement plan, and more.

To Apply: Send resume and cover letter to Jeanette Gisbert, Executive Director, at jeanette@volunteernewyork.org with “Senior Accountant” in the subject line.

Volunteer New York! is an Equal Opportunity Employer. AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply.