Overview

The Order Entry Coordinator will be responsible for data entering Trim, Interior/Exterior Door, and other millwork packages plus installation supplies for new construction in single-family homes. The following description details the duties. These duties include but are not limited to the following functions.

Responsibilities

• Start order Bistrack following ABS Naming Convention.
• Scan and save PO to Bistrack along with colors and plans.
• Match Submittals vs. PO amount.
• Copy Templets to call of orders & call off orders into sales orders in Bistrack.
• Re-Verify PO in Customer Portal to see no changes have occurred since start of order.
• Download changes if needed and request EPO or new PO.
• Verify ABS Scheduled date matches Builder date.
• Reviews orders and ensure totals PO amount and ensure material & material cost is correct.
• If PO does not match materials requested, contact Customer for updated PO.
• Notifies Field Manager if a delay happens to communicate new info.
• Updates new dates and notes in Bistrack when needed.
• Creates/enters Fill-In tickets in Bistrack according to Field Manager requests.
• If issues arise at jobsite that are Builder related, request for VPO and attach to Add-On ticket.
• Research reasons for ($0) Fill-in and attach reason code to Fill-In ticket.
• Receives VPO and releases ticket.
• Communicates Order # to Scheduler for Labor arrangement and PO issued.
• Enters Return Pick Ticket and schedules accordingly.

General:

• Working Safely and report any unsafe conditions.
• Verifying customer information is correct, and /or re-entering data.
• Pricing each item within the order.
• Reviews for accuracy and make changes when advised or necessary.
• Verify correct invoicing margin.
• Train new employees on the order entry process.
• Support the locations administrative staff in a variety of general office and clerical tasks.
• Performs other duties and responsibilities as required or requested.

Qualifications

• 1-2 years’ experience Data Entering.
• Some knowledge of millwork construction supplies.
• Working knowledge of floorplans, elevations, and blueprints.
• Ability to plan, coordinate, prioritize, and meet tight deadlines.
• Excellent written and oral communication skills.
• High degree of computer literacy (Microsoft Office).
• Team player
• Detail oriented
• Flexibility to multi-task in a demanding, fast-paced technical environment.

Working conditions

• Job requires some extended hours, as needed, to accomplish job requirements.
• Job requires working in manufacturing/warehouse environment which includes high temperatures and humidity.
• Job requires working in and around machinery/powered equipment and associated safety risks.
• Job requires interaction with internal and external customers to resolve issues.
• Job requires interaction with all levels within the location and all their direct reports (as needed).

Physical requirements

• Job requires lifting and sitting for long periods of time within an office environment.