PM Coordinator/PM Assistant (PMA) Duties to Include, but not limited to:

• Write PO's for Assigned PM's Projects
• Material PO's to Subcontractors/Vendors
• PO Audit monthly.

ii. PO Coordination with Subcontractor/Vendor
iii. PO Insurance Requirements for Subcontractors

• All Sub-contractor PO's for Construction Dept. (this role to be shared with PO

Administrator/other PMA's as needed)

• Exhibits to sub PO's.
• Manage on-boarding of new subs.
• PM/Coordination Duties for Project Manager
• Write PO's.
• PO Audit.

ii. Overbilling management

• Provide complete PM assistance
• Write RFI's

ii. Submittal Management

• Initial, submit, track and release.
• Submittal Coordination with GC/Developers/Engineer
• Coordinate Approved Submittals with Field/Plan Grid/Building

Connect/Procore, etc.

• Manage Closeout Documents.
• PO Audit/Overbilling/Coordination of Subcontractor Invoice/Billing with Accounts

Receivable/Accounts Payable (AR/AP)

• Order Labels
• Plan Management
• Client web-based platform management
• Procore, Viewpoint , PlanGrid, etc.
• Request, Process Quote Management. Assist with Coordination of Bid or Change Order

quotes with Vendors/Suppliers/Distributors.

• Request for Quote

ii. Coordination of Quote(s) for Bid/Comparison of Quotes
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iii. Release of Quotes for PO/Coordination with Approved Vendors
iv. Overbilling Management

• Submittals to AHJ as needed
• RFI Tracking
• Assist in Material Delivery Coordination
• Review of As-Builts/Coordinate As-Built(s) with Design Dept. and submit to the

GC/Developer

• Billing Coordination of Small Projects/T&M Billing/PO Billing

PM Coordinator/PMA applicants should have the following skills and qualifications:

• 3 years' experience in Project Coordination/Project Manager Assistance or equivalent
• Proficiency in Management Software (Plangrid, Procore, Building Connected, etc.)
• Strong Written and Oral Communication Skills
• Ability to Multitask
• Ability to Work Under Pressure with Minimal Supervision
• Excellent Problem-Solving Skills
• Detail Oriented and Highly Organized
• Ability to assist with Project Commitment from Conception to Completion