Essential Duties

• Maintain program, resident, and fellow information updates to:

• Website

• ERAS

• AAMC/FREIDA

• ACGME

• ABFM

• TSBME

• THECB

• Resident and fellow manual (annually every April–May and PRN)

• Other resources as directed by the PDs and DIO

• New resident and fellow onboarding

• Oversee all aspects of onboarding including (but not limited to): employment agreements, PITs, privileges, certifications

• Plan and coordinate resident and fellow orientations

• Oversee and maintain compliance with requirements of the ACGME, applicable specialty boards and the Texas State Board of Medical Examiners

• Compile, analyze and report information for annual ACGME ADS reporting updates, in conjunction with PDs and DIO, as applicable

• Oversee resident and fellow compliance with all regulations and remediation or probation requirements

• Maintain all current and former resident and fellow educational files

• Create, complete and submit graduate and resident privileging documentations, certification of training, TSBME documents, letters of recommendation

• Coordinate annual resident MOHS training

• Supervise all duties of:

• Recruiting and Alumni Coordinator

• Scheduling Coordinator

• Regulations Coordinator

• Oversee (including, but not limited to):

• Creation of resident summative evaluations

• Educational tracks in partnership with track directors (e.g., global health, high/low-OB, Medical Spanish)

• Creation and maintenance of annual resident rotation schedule

• Preparation of GME statistical reports

• Development of informational brochures

• Committee assignments

• Special projects such as retreats, social events and parties

• Receive, review and address/reroute issues/complaints related to the operation of the residency and fellowships, engaging the PDs as appropriate

• Manage program, resident, fellow, and faculty reimbursements and reporting

• Meetings

• Program-specific, GMEC, and WFMI board

• Schedule and attend as necessary

• Record and file minutes (or designate responsibility)

• Organize annual graduation

• Act as liaison with MCMS, both hospitals and medical community at large

• Other duties as directed by the DIO and dictated by program needs

• PHYSICAL AND MENTAL REQUIREMENTS:

• possess a valid Texas driver’s license and appropriate liability insurance

• visual and auditory accuracy

• shift length - 8 hours

• indoor setting

• continuous use of computer and calculator

• long periods of sitting

• frequent use of telephone

• continuous repetitive grasping and manipulation of both hands

• continuous conversational communication

• occasional reaching, walking, squatting, bending, kneeling, twisting and climbing

• occasionally carrying, lifting, pushing and pulling of up to 25 lbs

• occasionally working in confined, noisy, dusty areas

• frequent use of personal car

• understand/carry out simple/detailed, oral/written instructions

• memorize and retain instructions

SUPERVISOR: President, Waco Family Medicine – Institute and Designated Institutional Official (DIO)

SALARY: Commensurate with Experience
FULL TIME POSITION

Requirements

• Education: Associate’s degree in Business Administration, Public Health or related field (minimum). Bachelor’s degree preferred.

• Exceptional interpersonal skills

• Demonstrated administrative skills (preferred: two years of administrative experience)

• Preferred: experience in graduate medical education

• Detail-oriented

• Excellent written communication skills

• Ability to work independently and proactively as well as collaboratively in team environments

• Ability to work in stressful situations, meet deadlines and multitask

• Excellent computer skills, fluency in Excel, Word, Outlook (including mail merges), web-based interfaces, file management systems (e.g., DropBox)

• High level of integrity, able to manage confidential information

• Availability and ability to conduct planned travel as needed, including an annual five-day conference out of state

• Ability to travel independently using personal vehicle

• Maintain AFMA membership and attain TAGME certification

• Able to meet productivity standards for all roles