7 Administrative Assistant - Administration Jobs in Waller, TX
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Administrative Assistant - Administration
$44k-56k (estimate)
Full Time
1 Week Ago
Waller ISD is Hiring an Administrative Assistant - Administration Near Waller, TX
Job Title: Administrative Assistant - Administration
Wage/Hour Status: Nonexempt
Reports to: Superintendent
Pay Grade: CP, Pay Grade 6
Dept./School: Central Administration Office
Date Revised: 4/29/24
Annual Work Days Scheduled: 226
Primary Purpose: Work under minimum supervision to provide advanced clerical services to the cabinet-level administrators. Handle confidential information and engage in frequent contact with all levels of district employees, outside agencies, and the general public.
QualificationsEducation/Certification:
General Employee Requirements
Mental Demands/Physical Demands/Environmental FactorsTools/Equipment Used: Standard office equipment including personal computer and peripherals
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: May work prolonged or irregular hours; occasional district-wide travel
Mental Demands: Work with frequent interruptions; maintain emotional control under stress
This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.
Wage/Hour Status: Nonexempt
Reports to: Superintendent
Pay Grade: CP, Pay Grade 6
Dept./School: Central Administration Office
Date Revised: 4/29/24
Annual Work Days Scheduled: 226
Primary Purpose: Work under minimum supervision to provide advanced clerical services to the cabinet-level administrators. Handle confidential information and engage in frequent contact with all levels of district employees, outside agencies, and the general public.
QualificationsEducation/Certification:
- High school diploma or GED
- Bilingual Required, Proficient in Written and Spoken Communication
- Proficient keyboarding, word processing, and file maintenance skills
- Knowledge of school district organization, operations, and administrative policies
- Excellent organization, communication, and interpersonal skills
- Ability to use personal computer and software to develop spreadsheets, databases, and do word processing
- Three years or more advanced secretarial experience with extensive contact with people
- Prior experience in executive office of public school district or another entity
- Prepare correspondence, forms, manuals, reports, presentations, and other documents for the administrator assigned.
- Schedule appointments and maintain the administrator’s calendar, as requested.
- Set up meetings including reserving the venue, preparing materials, and arranging for refreshments and catering as needed.
- Make travel arrangements including making hotel reservations and turning in conference registration forms.
- Create weekly schedules for all nonexempt employees in the administration building.
- Answer incoming calls and greet visitors. Respond to routine inquiries from the public and staff and refer appropriate inquiries or problems to (cabinet-level administrator) or other administrators.
- Compile pertinent data used to prepare various required state and local reports.
- Prepare purchase orders and payment authorizations as directed.
- Compile, maintain, and file all reports, records, and other documents as required.
- Comply with policies established by federal and state laws and regulations, and local board policy.
- Maintain confidentiality.
- Follow district safety protocols and emergency procedures.
- Perform mailroom duties, to include budget, postage, update presort postage log, assist receptionist and schools as needed
General Employee Requirements
- Quality of Work – complete assignments meeting quality standards, to include accuracy, neatness, thoroughness and adherence to standards and safety rules.
- Quantity of Work – demonstrate the ability to manage several responsibilities simultaneously, perform work in a productive and timely manner, and meet work schedules.
- Work Habits – display a positive, cooperative attitude toward work assignments, working diligently to accomplish tasks assigned.
- Communication – communicate in a positive manner with others, to include listening and responding appropriately, expressing ideas orally and in writing in a manner that helps build a positive climate for the organization.
- Dependability – adhere to time frames, monitor projects and exercise follow-through, be on time for meetings and appointments, and respond appropriately to instructions and procedures.
- Cooperation – work well with co-workers and supervisors as a contributing team member, demonstrate consideration of and maintain rapport with others, and help others willingly.
- Initiative – seek and assume greater responsibility, monitor projects independently as required, and follow through appropriately.
- Adaptability – adjust well to any change in duties, procedures, supervisors or work environment, accept new ideas and approaches to work, and respond appropriately to constructive criticism and suggestions for work improvement.
- Judgment – effectively analyze problems, determine appropriate action for solutions, and use logical thinking to exhibit timely and decisive action.
- Attendance – attend work on a consistent basis, taking care to consider the use and number of absences in accordance with policy so that the organization is not negatively impacted.
- Punctuality – arrive to work and depart from work according to department and district requirements.
Mental Demands/Physical Demands/Environmental FactorsTools/Equipment Used: Standard office equipment including personal computer and peripherals
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: May work prolonged or irregular hours; occasional district-wide travel
Mental Demands: Work with frequent interruptions; maintain emotional control under stress
This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.
Job Summary
JOB TYPE
Full Time
SALARY
$44k-56k (estimate)
POST DATE
06/12/2024
EXPIRATION DATE
07/10/2024
WEBSITE
wallerisd.net
HEADQUARTERS
Waller, TX
SIZE
1,000 - 3,000
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The following is the career advancement route for Administrative Assistant - Administration positions, which can be used as a reference in future career path planning. As an Administrative Assistant - Administration, it can be promoted into senior positions as an Administrative Assistant III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Administrative Assistant - Administration. You can explore the career advancement for an Administrative Assistant - Administration below and select your interested title to get hiring information.
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