Washington Water Trust (WWT) is a 501(c)(3) nonprofit leader in river and stream flow protection. Our mission is to protect and restore healthy rivers and streams across Washington so that fish, farms, and communities can thrive for generations. WWT is a leader in water rights and water law, stream flow restoration, multi- stakeholder engagement, implementation of instream flow projects, water banking and large-scale water conservation projects. We craft smart, collaborative and durable solutions to our freshwater challenges. For more information: www.washingtonwatertrust.org and our most recent annual report:(https://www.washingtonwatertrust.org/wp-content/uploads/2024/04/2023-WWT-Annual-Report-v2.pdf)

WWT values a collaborative team environment, built on respect for each other as well as the people, partners and communities with whom we work. WWT seeks a team-oriented, motivated, and resilient Operations and Administrative Associate (OAA). Our Finance and Administration (FA) team is responsible for providing a strong support system for the organization and mission. The OAA is a key member of the FA Team, performing a variety of duties that support the smooth operation of the WWT offices and organization under the direction of the Administrative and Finance Director (AFD). This role is for an experienced and versatile generalist who can diligently complete a wide variety of tasks, solve problems, and successfully juggle competing priorities. This FA Team position may grow into an Administrative Manager position with additional finance responsibilities, depending on interest and specialization.

The position is a regular (between 24-40 hours a week) part-time, non-exempt hourly position located in Seattle, Washington and supervised by the Administrative and Finance Director.

WWT is committed to professional development and career advancement opportunities for our employees. WWT supports professional development by providing a training budget for staff and offering position and salary advancement as staff gain skills, experience, and expertise to meet our mission.

Duties and Responsibilities

The OAA is responsible for maintaining the day-to-day administrative operations of WWT’s two regional offices located in Seattle and Ellensburg:

Oversight and management of information technology (20%)

· Serve as primary Staff contact for basic IT questions including use of software platforms; contact for external IT Contractor

· Manage audio/visual conferencing assets, options, and training

· Manage use of assets/devices/software and assignments

Office operations and Administrative Support (70%)

· Manage Non-Project based vendor relations

· Manage/Pay monthly recurring office services

· Manage office assets: Purchase, assemble, and discard property as needed; maintain records

· Coordinate with building management

· Maintain and organize office common areas

· Serve as primary point of contact for staff related to use of office space, storage, equipment, and building assets/restrictions

· Respond to operational and emergent needs of staff

· Assist in supporting a healthy organizational culture based on WWT core values and community agreements; foster staff comradery

· Other duties as assigned by the AFD

Finance (5%)

· Provide support to AFD as needed

· Help manage the administrative budget

· Serve as back up for AFD during absence

AFD Reports & Meetings (5%)

· Meet weekly with AFD to review tasks, billing, emergent issues and workplan for the week

Key Skills and Attributes:

· Associate or bachelor’s degree or equivalent experience is required

· Minimum of 1 year administrative and office support experience

· Proficiency in full Microsoft Office suite with capacity to self-train to increase IT expertise

· Experience with or ability to become proficient in project management software

· Excellent organizational skills and attention to detail

· Manage, prioritize and efficiently complete multiple responsibilities

· Proactive, dependable, approachable and accountable

· Handle confidential information with care and discretion

· Self-directed; able to work independently

· Collaborative team player

· Demonstrated problem solver

· Knowledge of equity and social justice

· Ability to discern and apply WWT policies, community agreements, and core values as they arise from day to day

· Familiarity or experience with non-profit administrative duties a plus for this position

· Passionate about the work of WWT a plus for this position

· Financial literacy and competency a plus for this position

Working Conditions

Employees may be asked to work occasional non-standard hours. Staff must be willing and able to travel throughout Washington. Some travel to the Ellensburg office and other areas of Washington state may be required. The Seattle office is dog friendly. Staff are encouraged to use paid time off to maintain a healthy work-life balance.

This job requires frequent use of computers. Under our hybrid work policy, WWT offices are open to those who have been fully vaccinated, and staff may also operate from a home office. There will be in-person weekly office days required for team coordination. For remote work, employees must maintain a workspace with an internet connection where they can reliably perform work during scheduled work hours.

We are a completely COVID-19 vaccinated staff team and require proof of vaccination for any new hire, to protect the health of our WWT Team, our families and communities.

Benefits & Compensation

· Regular, part time (between 24 and 30 hours/week initially) non-exempt position.

· Regular part time employees receive a pro-rated benefits package including: paid health, vision, and dental insurance; 12 paid holidays; 3 weeks paid vacation (4 weeks after two years employment), paid sick leave, WA Paid Family Medical Leave, and a contribution to 403(b) retirement program of up to 4% of annualized salary.

· This position will be based out of the Seattle office. We follow a hybrid work from home policy with flexibility for some remote workdays. This position can expect to be in the office 2-3 days/week.

· Compensation is between $23.00 - $28.00 per hour, dependent on the applicant’s job-related knowledge, skills, and experience

Back to resultsPrevious|NextNONPROFITOperations and Administrative AssociateWashington Water TrustHybridWork must be performed in or near Seattle, WANew|Published 22 hours agoDetails at a GlanceJOB TYPEPart TimeSTART DATEAugust 5, 2024APPLICATION DEADLINEJuly 12, 2024EDUCATION2-Year Degree RequiredEXPERIENCE LEVELEntry levelCOMPENSATIONUSD $23 - $28 / hourCompensation is between $23.00 - . $28.00 per hour, dependent on the applicant’s job-related knowledge, skills, and experience. Regular, part time (between 24 and 30 hours/week initially) non-exempt position.Description

Washington Water Trust (WWT) is a 501(c)(3) nonprofit leader in river and stream flow protection. Our mission is to protect and restore healthy rivers and streams across Washington so that fish, farms, and communities can thrive for generations. WWT is a leader in water rights and water law, stream flow restoration, multi- stakeholder engagement, implementation of instream flow projects, water banking and large-scale water conservation projects. We craft smart, collaborative and durable solutions to our freshwater challenges. For more information: www.washingtonwatertrust.org and our most recent annual report:(https://www.washingtonwatertrust.org/wp-content/uploads/2024/04/2023-WWT-Annual-Report-v2.pdf)

WWT values a collaborative team environment, built on respect for each other as well as the people, partners and communities with whom we work. WWT seeks a team-oriented, motivated, and resilient Operations and Administrative Associate (OAA). Our Finance and Administration (FA) team is responsible for providing a strong support system for the organization and mission. The OAA is a key member of the FA Team, performing a variety of duties that support the smooth operation of the WWT offices and organization under the direction of the Administrative and Finance Director (AFD). This role is for an experienced and versatile generalist who can diligently complete a wide variety of tasks, solve problems, and successfully juggle competing priorities. This FA Team position may grow into an Administrative Manager position with additional finance responsibilities, depending on interest and specialization.

The position is a regular (between 24-40 hours a week) part-time, non-exempt hourly position located in Seattle, Washington and supervised by the Administrative and Finance Director.

WWT is committed to professional development and career advancement opportunities for our employees. WWT supports professional development by providing a training budget for staff and offering position and salary advancement as staff gain skills, experience, and expertise to meet our mission.

Duties and Responsibilities

The OAA is responsible for maintaining the day-to-day administrative operations of WWT’s two regional offices located in Seattle and Ellensburg:

Oversight and management of information technology (20%)

· Serve as primary Staff contact for basic IT questions including use of software platforms; contact for external IT Contractor

· Manage audio/visual conferencing assets, options, and training

· Manage use of assets/devices/software and assignments

Office operations and Administrative Support (70%)

· Manage Non-Project based vendor relations

· Manage/Pay monthly recurring office services

· Manage office assets: Purchase, assemble, and discard property as needed; maintain records

· Coordinate with building management

· Maintain and organize office common areas

· Serve as primary point of contact for staff related to use of office space, storage, equipment, and building assets/restrictions

· Respond to operational and emergent needs of staff

· Assist in supporting a healthy organizational culture based on WWT core values and community agreements; foster staff comradery

· Other duties as assigned by the AFD

Finance (5%)

· Provide support to AFD as needed

· Help manage the administrative budget

· Serve as back up for AFD during absence

AFD Reports & Meetings (5%)

· Meet weekly with AFD to review tasks, billing, emergent issues and workplan for the week

Key Skills and Attributes:

· Associate or bachelor’s degree or equivalent experience is required

· Minimum of 1 year administrative and office support experience

· Proficiency in full Microsoft Office suite with capacity to self-train to increase IT expertise

· Experience with or ability to become proficient in project management software

· Excellent organizational skills and attention to detail

· Manage, prioritize and efficiently complete multiple responsibilities

· Proactive, dependable, approachable and accountable

· Handle confidential information with care and discretion

· Self-directed; able to work independently

· Collaborative team player

· Demonstrated problem solver

· Knowledge of equity and social justice

· Ability to discern and apply WWT policies, community agreements, and core values as they arise from day to day

· Familiarity or experience with non-profit administrative duties a plus for this position

· Passionate about the work of WWT a plus for this position

· Financial literacy and competency a plus for this position

Working Conditions

Employees may be asked to work occasional non-standard hours. Staff must be willing and able to travel throughout Washington. Some travel to the Ellensburg office and other areas of Washington state may be required. The Seattle office is dog friendly. Staff are encouraged to use paid time off to maintain a healthy work-life balance.

This job requires frequent use of computers. Under our hybrid work policy, WWT offices are open to those who have been fully vaccinated, and staff may also operate from a home office. There will be in-person weekly office days required for team coordination. For remote work, employees must maintain a workspace with an internet connection where they can reliably perform work during scheduled work hours.

We are a completely COVID-19 vaccinated staff team and require proof of vaccination for any new hire, to protect the health of our WWT Team, our families and communities.

Read lessBenefits

· Regular, part time (between 24 and 30 hours/week initially) non-exempt position.

· Regular part time employees receive a pro-rated benefits package including: paid health, vision, and dental insurance; 12 paid holidays; 3 weeks paid vacation (4 weeks after two years employment), paid sick leave, WA Paid Family Medical Leave, and a contribution to 403(b) retirement program of up to 4% of annualized salary.

· This position will be based out of the Seattle office. We follow a hybrid work from home policy with flexibility for some remote workdays. This position can expect to be in the office 2-3 days/week.

· Compensation is between $23.00 - $28.00 per hour, dependent on the applicant’s job-related knowledge, skills, and experience

To_ Apply_

Washington Water Trust encourages people of color, those from under-resourced communities, LGBTQ , and others with diverse perspectives and experiences to apply. Please submit via email a cover letter and resume which addresses this job description in one PDF not to exceed 3 pages.

Email the cover letter and resume (as one PDF) with the following subject line-Your Full Name-WWT Operations and Administrative Associate-to:

Raquel Espinosa, Administrative and Finance Director

jobs@washingtonwatertrust.org

1500 Westlake Ave #202

Seattle, WA 98109

Applications review to begin July 1, 2024 for submissions which_ follow instructions above._The position is open until filled.

WWT is an equal opportunity employer. It provides equal employment opportunities without regard to race, color, creed, national origin, ancestry, religion, age, sex, sexual orientation, gender identity, marital status, physical disability, honorably discharged veteran or military status, parental status, political ideology, genetic information, or any other protected status in accordance with applicable federal, state and local laws. This applies to candidates for employment as well as those currently employed. Equal opportunities will also be applied with respect to promotions, transfers in assignment, training, demotions, rates of pay and other forms of compensation, layoffs, terminations, and all other conditions of employment.

WWT has made a commitment to community practices that implement principles of diversity, equity and inclusion, which underlie our work with people, partners, and each other.

WWT is committed to maintaining a work environment free from intimidation, coercion or harassment, including sexual or discriminatory harassment based on any protected status.

Job Type: Part-time

Pay: $23.00 - $28.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Experience:

• Administrative: 1 year (Required)

Ability to Commute:

• Seattle, WA 98109 (Required)

Work Location: Hybrid remote in Seattle, WA 98109