Salary : $47,736.00 - $63,024.00 Annually
Location : Waukesha, WI
Job Type: Full-time
Job Number: FiscalSpec Fleet 06172024
Department: Public Works Department
Opening Date: 06/17/2024
Closing Date: 6/28/2024 4:00 PM Central
Description
Are you ready to unleash your financial expertise and join a dynamic team? If you have a passion for numbers, an eye for detail, and an innovative mindset, we want you on board!
Our team is dedicated to making a difference, and we believe that financial excellence plays a pivotal role in achieving our goals.
The Fleet Division's Fiscal Specialist team member performs skilled technical work preparing, developing, and analyzing a variety of financial documents, records, and reports. The position handles a variety of typical assignments and problems independently, requiring use of MS office technology skills and specialized software programs, critical thinking skills, intermediate knowledge of accounting practices and procedures, thorough knowledge of policies and procedures, and thorough knowledge of department specific programs. Work is performed under limited supervision.
The ideal candidate will have:

• familiarity with general accounting procedures, accounts payable, accounts receivable, journal entries and budget tracking;
• attention to detail in numbers and processes;
• ability to effectively communicate financial information and processes to other teammates;
• experience using excel to import and export information from various software types and to manipulate the data for analysis;
• ability to work independently and to lead projects as needed.

Salary and Benefits: The 2024 hourly rate range is $22.95 - $26.38 (depending on qualifications and experience; full range extends to $30.30) coupled with a comprehensive compensation and benefits package including excellent health/dental/vision, life insurance, generous paid time off (vacation, 10 holidays, 3 floating holidays, ample accrued sick time that rolls over each year), an exceptional pension plan with employer match and lifetime retirement payment plus an optional tax advantaged 457 retirement savings plan.
Employee well-being is promoted through a balanced work-life culture and through an exceptional employee wellness program that offers a variety of programs and tools to help promote an employee's wellness and health, including an on-site health & wellness clinic.
Work Schedule: Monday-Friday, 7 am to 3:30 pm
Prior to hiring, the successful candidate will be subject to work/education/certification reference(s) and a criminal background and driver's license check.
Example of Duties

DISTINGUISHING FEATURES OF THE CLASS
At this level, work is performed independently. Assignments are varied, involving different and/or unrelated processes and methods that require evaluation of alternate courses of action. Latitude to select the most appropriate methods and tools to get the work done are made within established administrative guidelines, regulations, or instructions. The incumbent normally receives little instruction on day-to-day work and receives general instructions on new assignments. The incumbent seldom refers matters to supervisor except for clarification of policy or resolution of unusual matters.
The following list of duties and responsibilities are commonly performed by a position at this level, but are not necessarily required of all positions.

1. Has a thorough understanding of and is competently able to perform the duties of the Fiscal Assistant.
2. Prepares and posts routine and complex journal entries without direction, checks and verifies information and makes corrections as necessary.
3. Develops and maintains complicated spreadsheets, ledgers, and financial reports; prepares a variety of financial and statistical reports required by the County, department, division, or local, state, or federal agencies.
4. Collects, prepares, and analyzes detailed financial information; prepares records, reports, and statistical information which may include expenditures, collections, or budget information.
5. Identifies, responds to, and resolves inquiries or problems in accordance with County, department or division policies and procedures.
6. Prepares, researches, and analyzes various financial documents and reports.
7. Identifies, responds to, and resolves advanced financial inquiries and issues or directs to appropriate staff.
8. Prepares complex documents, correspondence, and reports.
9. Prepares bank deposits.
10. Performs cashiering and p-card transactions.
11. Creates and reconciles invoices; pursues overdue payments.
12. Organizes, develops, and maintains complex files and file systems.
13. Manages confidential or sensitive information and documents.
14. Performs timekeeping and payroll duties.
15. Utilizes HRIS and other department-specific software.
16. Establishes and maintains effective, professional, positive, and respectful working relationships and communications internally, with other County Departments/Divisions, clients/customers, outside agencies, and the general public.
17. Performs other duties as apparent or assigned.

Minimum Qualifications

Essential Knowledge and Abilities

1. Comprehensive knowledge of and proficiency in MS Office products or comparable office product, particularly Excel and Access.
2. Comprehensive knowledge of importing and exporting data.
3. Comprehensive knowledge of applicable federal, state, and local statutes and regulations.
4. Considerable knowledge of department/division requirements, policies, procedures, rules, and laws.
5. Considerable knowledge of department specific programs.
6. Considerable knowledge of accounting practices and procedures.
7. Considerable knowledge of unique or specialized terminology specific to department/division operations.
8. Considerable knowledge of specialized software programs.
9. Considerable knowledge of standard office equipment, including telephones, fax machines, keyboards, copiers, printers, scanners, shredders, and department/division specific equipment.
10. Considerable knowledge of computers and keyboarding to prepare documents, spreadsheets, financial records, and reports.
11. Considerable knowledge of the County-wide financial structure.
12. Ability to accurately perform difficult arithmetic computations.
13. Ability to exhibit critical thinking skills.
14. Ability to create and maintain advanced formulas and spreadsheets.
15. Ability to follow and understand advanced oral and written instructions.
16. Ability to analyze and resolve problems.
17. Ability to maintain and enhance skills, participate in on-going training, and increase knowledge of County, department and division services, policies, and procedures.
18. Ability to adapt to new department/division policies, procedures, programs, and environment.
19. Ability to adapt to rapidly changing priorities and deadlines.
20. Ability to establish and maintain effective, professional, positive, and respectful working relationships and communications internally, with other County departments/divisions, clients/customers, outside agencies, and the general public.
21. Ability to work effectively as a member of a team and deal with people in an effective and timely manner.
22. Ability to effectively interact with sensitivity with persons from diverse cultural, socioeconomic, educational, racial, ethnic, and professional backgrounds, and persons of all ages and lifestyles.
23. Ability to multi-task, organize and prioritize work.
24. Ability to make difficult decisions
25. Ability to work independently.

You must meet these minimum Education and Experience requirements:

• High School Diploma or GED.
• Three years of post high school work experience in finance or accounting.
  • Post high school education from a recognized college or university in accounting, finance, business, or a closely related field may be substituted for the work experience requirement on a year-for-year basis.

Supplemental Information

About Us
Waukesha County prides itself on operating in a business-like manner and is recognized as a leader delivering high quality services with competence and skill. With our vision of "Leading the Way", we value teamwork and collaboration, ethics and diversity, communication, efficiency and cost savings, innovation, and the wellbeing of our staff and the citizens we serve. Employees are provided professional development opportunities and encouragement to learn and practice continuous improvement and LEAN principles as we regularly ask ourselves "Is there a better way?"
Waukesha County is committed to equal opportunity and nondiscrimination in employment and adheres to all Federal, State and County Equal Employment Opportunity laws, policies, plans, rules, regulations and ordinances. The County recognizes and accepts its important leadership role in providing for equal employment/service opportunities for minorities, women, and persons with disabilities. It is the express policy of Waukesha County to promote equal employment opportunity among all who are employed by Waukesha County and who seek employment with Waukesha County.
For further information visit:
The County does not sponsor applicants for work visas.
Applicants must be currently authorized to work in the United States on a full-time basis.
01

Do you possess a High School Diploma/GED?

• Yes
• No

02

Do you have an Associate or Bachelor Degree in accounting, finance, business, or a closelyrelated field? If yes, indicate level of degree and in what field of study; if no, indicate"N/A".
03

Do you have 3 years of recent work experience in finance or accounting?

• Yes
• No

04

Indicate whether you are at the Basic, Intermediate or Advanced level of experience withExcel.
05

Identify the types of formulas and functions you are competent in performing in Excel.
Required Question