Administrative Assistant

Administrative Assistant

Job Description

Summary:

Our company is seeking an Administrative Assistant to assist the accounting department and handle duties for upper management. We are looking for an individual who is efficient and comfortable being a member of a team. The ability to multi-task, prioritize and meet deadlines is essential in this position. The ideal candidate for this job is resourceful and organized. Assuring a steady completion of workload in a timely manner is key to success in this position.

• Job Type: Full-time; Mon-Fri 7:30AM – 4:00PM
• Pay: $45,760.00 - $52,000.00 per year
• Classification: Non-exempt
• Required experience: Preferably 1 year or more in the construction industry
• Required education: High school or equivalent

Responsibilities include but are not limited to the following:

The following reflects management’s definition of essential functions for this job but does not restrict the tasks that may be assigned. Employees must be able to perform the essential functions of this job. Management may assign or reassign duties and responsibilities to this job at any time due to reasonable accommodation or other reasons.

• Welcomes and directs visitors and clients.
• Maintains filing systems as assigned.
• Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
• Coordinates and schedules travel, meetings, and appointments for managers or supervisors upon request.
• Prepare prequals and managing small works roster while updating Sharefile for reference.
• Handle and route incoming calls
• Process and handle outgoing and incoming mail
• Maintain listing of business licenses and expiration dates, assist with acquiring as needed.
• Process accurate union payroll quarterly and as needed for backup
• Certified payroll and prevailing wage filing, reporting and related assignments for the service department as backup and for the commercial department as needed.
• Coordinate lunches for administrative staff meetings
• File intents and affidavits for service department as backup, and when directed by management.
• Backup PO approval, MUR entry and approval and Receiving as needed
• Assist with month end closing process
• Set up new office employees with phone training, computer printer settings etc.
• Provide backup assistance of accounts payable entry
• Review credit card charges and send our reminder emails to staff as needed to assist AP.
• Assist with various accounting operations including support and backup roles in Payroll, Accounts Payable and Accounts Receivable, including related reporting
• Various support task such as responding to customer requests and questions, scanning documents, filing paperwork and assisting other departments
• Proofing and checking work of self and others
• Perform other duties as assigned by Management
• Maintain regular and punctual attendance
• Comply with all company policies and procedures

Knowledge, Skills & Abilities:

• Payroll experience
• Accounts Payable experience
• Proficient in Microsoft Office, especially Excel
• Must be organized, disciplined, focused, and proactive
• Excellent written and oral communication skills, with strong organization skills
• Advanced data entry skills
• 10 key experience
• Ability to manage multiple priorities, workflow and deadlines
• Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm in a fast-paced environment
• Team player, professional with attention to detail
• Knowledge of construction industry is a plus
• Knowledge of Viewpoint Spectrum Construction Software or other large accounting software is a plus
• Certified payroll and prevailing wage filing, reporting experience is a plus
• Bilingual English/Spanish is a plus

Preference:
Preference will be given to experienced candidates who are enthusiastic, with the desire to be actively involved in all aspects of participating and contributing to the success of a larger contracting firm. Veterans and Bilingual English/Spanish is a plus. It is our practice to promote from within so there is unlimited opportunity for advancement.

Apply Now:

Please include your resume and references with your application.

Please apply directly on our website: https://www.waynesroofing.com/current-employment-positions

Wayne's Roofing, Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Wayne's Roofing, Inc. complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Wayne's Roofing, Inc. expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Wayne's Roofing, Inc.’s employees to perform their job duties may result in discipline up to and including discharge.

Wayne’s Roofing, Inc. offers a very competitive compensation and benefits package which includes Family Medical, Dental/Vision, 401k, MAP (Member Assistance Program), Paid Holidays and Paid Vacation.

Job Type: Full-time

Pay: $22.00 - $25.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Experience:

• Accounting: 1 year (Required)

Work Location: In person

Salary : $45,760 - $52,000