Organization:

Since 2010, Waypoint Adventure has been a non-profit educational

organization, that has challenged people with disabilities to discover their purpose, talents,

and strengths. Through tailored adventures like hiking, cycling, rock climbing, ropes courses,

and kayaking, Waypoint creates the setting for real challenges to be faced, a welcoming

community to be fostered, and growth to occur. Waypoint Adventure is here to free what’s

possible in the lives of people with disabilities. Where “I can’t” becomes “Yes, I can”!

Our Core Values:

Waypoint is committed to an inclusive environment and experience for all

participants, staff and volunteers. We count on our staff to embody our core values of

teamwork, inclusion, authenticity, passion, challenge, learning, and adventure.

Position Summary:

We are looking for an Office Manager to organize and coordinate

administrative duties and office procedures. This role is to create and maintain a pleasant

work environment, ensuring high levels of organizational effectiveness, communication and

safety.

This is a part-time, in person role that will have a variety of office duties including the virtual

support for Waypoint’s North Carolina branch. Ultimately, the Office Manager should be able

to ensure the smooth running of our office, ensure adherence to organization policy and

improve organization procedures, especially day-to-day operations.

Key Responsibilities:

Daily Office Duties:

• Provide administrative support to the Waypoint office, driving organizational success through the management of daily operations and special projects. The Office Manager will support Waypoint North Carolina virtually as needed.
• Answer incoming external calls and provide exceptional customer service by using critical thinking, problem solving and/or forwarding the call to the appropriate department.
• Run errands, such as to the bank, post office, shopping for supplies, etc.
• Monitor, manage and maintain office equipment and supplies; request repair or restocking when necessary and interface with Cotting School Facilities for office maintenance.
• Responsible for Waypoint’s office appearance and cleanliness.

Operational Support:

• Work collaboratively with outsourced Finance and IT firms. Duties include:
• Coordinating staff/IT support issues
• Organizing AP/AR documents and other tasks as needed.
• Prepare weekly bank deposits and deliver to the bank for processing.
• Work with our Insurance Broker to ensure that policies are accurate and up to date. Review each policy upon its renewal for accuracy and completeness.
• This includes General Liability, Worker’s Comp, Inland Marine, Automobile, Disability, Directors and Officers, etc.
• Obtain and submit Certificates of Insurance when required
• Assist with vehicle Registration and Maintenance
• Assist in the maintenance of Waypoint’s donor and program registration databases (Bloomerang and Jumbula)
• Payment failures
• Pull financial reporting as needed in systems
• Data entry

Work Experience and Education:

• Proven experience as an Office Manager/Administrative Assistant in a nonprofit. (2-5 years of experience preferred).
• Proficiency in MS Office (MS Excel and MS Outlook, in particular).
• Familiarity with email scheduling tools, like Outlook.
• Familiarity with donor management a plus.
• Excellent time management skills and ability to multi-task and prioritize work.
• Extreme attention to detail and excellent problem-solving skills.
• Excellent written and verbal communication skills.
• A creative mind with an ability to suggest improvements.

Work Location and Physical Requirements:

• Ability to lift and move a minimum of 10-20 pounds
• Ability to sit at a desk or computer 50% of work week or greater
•  Work will be done out of the Waypoint Adventure office in Lexington, MA
• Availability for some evening and weekend event support may be required
• Applicant must be able to commute to and from the office

Compensation:

• This is a part-time, 25 hours per week (5 days) role. Range is $20-$25/hr.
• Benefits include vacation, sick time and 401k plan (after 1 year of employment).

To Apply:

• Please submit a resume and a detailed cover letter.

Equal Opportunity:

Waypoint Adventure is committed to the principles of equal opportunity and to creating an

inclusive organizational environment. Qualified applicants are considered for employment

without regard to age, race, color, religion, sex, sexual orientation, national origin, disability,

or any other protected characteristic.

Individuals with the personal lens of living with a disability and/or experience working with

individuals who have disabilities are strongly encouraged to apply. If you need assistance or

an accommodation during the application process because of a disability, it is available

upon request. Just let us know.