About Wee Burn 

Wee Burn Country Club, a Platinum Club^® of America, was established in 1896 on the Post Road in Darien when founder John Crimmins hired George Strath from Royal Troon to set out a 6-hole course on forty-eight acres of leased farmland. An additional three holes were soon added to the layout. The Club found it had no room to expand the number of holes in play to a full 18-hole course so, in 1923, a nearby 210-acre site was acquired and Devereux Emmet was engaged to design a new layout. Two years later, the architect unveiled the course to expectant members, all of whom were no doubt thrilled to find that the Stony Brook (a.k.a. “the wee burn”) wound its way through the new property, just as it did at the club’s former location.

After the Second World War, the Club acquired the Ballast Reef Club which became the Wee Burn Beach Club. Several upgrades and renovations occurred over the years including a major renovation to the Main Club and Beach Club in 2000 which also added a staff dormitory. Between 2004 and 2018, there were additional investments in the golf maintenance facility, building of the Wee Burn Gun Club Clubhouse and a new Platform Tennis complex, an irrigation system, bunker renovation, significant property acquisition for an expanded golf range and practice facility and parking lot expansion projects.

Duties and Responsibilities

Including but not limited to: 

· Process checks for daily deposit in Northstar using remote deposit machine from bank

· Maintain files of deposited checks in an orderly and organized manner

· Setup new accounts for event deposits as needed

· Perform monthly billing in Northstar (Member billing, Banquets and events, Reciprocal clubs)

· Work with events staff to ensure accurate billing

· Post billing adjustments as necessary

· Lead the member and non-member collections process

· Prepare past due aging schedule

· Send past due notification letters

· Field calls and other correspondence from members and third parties regarding their balances

· Correspond regarding failed payments

· Explain Club policies to members/non-members regarding balances, payments, finance charges, etc.

· Assist with the Club’s scholarship fund billing and other administration

· Upload daily departmental reservations from reservation platform (Whoosh) to Northstar

· Update and maintain bill codes, locations, and items in Northstar as needed

· Update stocks and bonds payable master tracker on a monthly basis

· Update initiation fees receivable rollforward schedule on a monthly basis

· Assist with insurance claims processing and receivables

· Assist with annual budget preparation

· Investigate Northstar issues with customer service representative(s)

· Complete all other duties and ad hoc tasks as assigned by the Assistant Controller/Controller and/or CFO

Job Requirements 

· Positive and versatile communication with staff and management

· Flexible, enthusiastic, and positive attitude

· Highly organized

· Comfortable with details and minutia

· Collaborative mindset

· Eagerness to learn and perform at a high level

· Ability to meet deadlines

· Moderate level of MS Excel and Word experience and skill, with a willingness to learn more if/as needed

· Ability to maintain strict adherence to confidentiality requirements

· Comfortable communicating with department leaders regarding pertinent billing information

· Experience with billing software

· Experience with remote deposits

· Ability to communicate with members appropriately, per club norms and expectations

· Professional demeanor and presentation

Preferred Skills and Experience

· Experience with Northstar or other club ERP software (e.g., Jonas, Clubessential)

· Moderate to strong financial acumen

· Background in club or hospitality accounting

· Background in another field of accounting or finance

Education and Experience

· Bachelor’s degree from an accredited college or university

· Club experience is highly desirable but not necessary for the right candidate

Physical Requirements and Work Environment

· Must be able to reach, bend, stoop, stand and lift up to 25 pounds

· Must be able to sit for prolonged periods of time

· Moderate noise level in the work environment

· Must be able to reliably commute to Darien, CT

· Monday – Friday beginning at 9 a.m. with some flexibility

· Work from home one day per week

Compensation

· Hourly, commensurate with experience

· Benefits include health insurance, 401(k) plan with employer matching contributions, vacation and PTO, complimentary lunch daily

Please send your resume to:

Chris Jacobs

Chief Financial Officer

chris@weeburn.com