0.93FTE Long-Term Substitute Secretary to the Director of Performing Arts needed to cover a leave of absence beginning August 2, 2024 until November 1, 2024.

Job Description

Title: Secretary to the Director of Performing Arts

Qualifications:

• High School diploma or equivalent. Associates Degree or higher is preferred.
• Prefer a minimum of three years or more office experience, preferably in a public school Possess a thorough knowledge of and familiarity with modern office equipment, technology, electronic equipment, and software applications and operations.
• Proficiency in the use of Microsoft Office (Word, Access, Excel, and PowerPoint), Google Suite, and willing to learn new software programs as needed.
• Experience using Powerschool, Schoolspring, AESOP, Novatime and/or Munis - as well as Adobe Creative Suite - is preferred. Ability to quickly learn new platforms adopted by Wellesley Public Schools.

• High level of professionalism and the ability to maintain confidentiality.
• Excellent verbal and written communication skills.
• A high degree of organizational and time management skills. Ability to prioritize, multi-task, and handle diverse tasks.
• Ability to understand written procedures, and understand complex, multi-step written and oral instructions.
• Ability to work independently and as part of a team required.
• Ability to take initiative, exercise sound judgment and make decisions within scope of his/her authority.
• Attend professional development as directed
• Ability to relate in a positive manner with members of the public, parents, staff and students. Support the overall school mission, vision, and policies and procedures

Evaluated by: The Director of Performing Arts

Job Goal: Under the supervision of the Director of Performing Arts, this position is responsible for the effective and efficient operation of the office of the Performing Arts Department (Chorus, Band, Music, Orchestra, Dance and Drama). The Secretary to the Director of Performing Arts provides support to the Director and the departmental staff on a daily basis, manages the Director's calendar, assists with scheduling of meetings, performances, maintains online department performance calendars, maintains all financial and personnel records for the department. The Secretary to the Director of Performing Arts exercises considerable independent

judgment and skill to implement departmental policies and procedures. The secretary acts as a liaison between school staff, students, parents and the public, using exceptional communication and organizational skills. The secretary is responsible for maintaining and balancing the Department's budget.

Performance Responsibilities:

Overview

• Organize and manage the routine work activities in the Performing Arts Office. Ensure the effective and efficient operation of the Performing Arts Office by researching and providing information when appropriate and/or by bringing pertinent issues to the attention of the Director.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work is performed in an office environment. Majority of the work is performed in a moderately noisy environment with frequent interruptions.