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Housing Development Consortium of Seattle-King County
Seattle, WA | Full Time
$119k-149k (estimate)
1 Week Ago
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WellSaid Labs is Hiring an Office & Operations Manager Near Seattle, WA
Who We Are: WellSaid Labs WellSaid Labs is the leading AI voice company for enterprise and professional applications. Using carefully sourced voice talent and our own AI advanced platform, WellSaid provides ultra-realistic voices that the world’s biggest brands trust to engage listeners. We build AI responsibly and ethically.
Who You Are: A Dynamic, Operations-Minded Office ManagerAs our ideal teammate, you are professional, discreet, flexible, and have excellent organization and communication skills. Each day will bring a different set of experiences; you are able to adapt quickly, and know when to push and when to go with the flow. You have sound business judgment and a proven ability to be proactive. You are a problem-solver by nature; you seek out areas where you can provide real value and impact.
How You’ll ContributeAs Office & Operations Manager for WellSaid, you will be the primary ambassador for our team and our space. You will be a crucial partner to our CEO in navigating competing priorities and goals through strategic time management and support. You will own, create, and protect the cadence and schedules of our leadership, and serve as primary liaison to our Board of Directors. You will act as an empathetic and trusted partner to support general WSL operations; you will take ownership of the day-to-day management and upkeep of our office space.
This role provides operational and facility support to our team and Seattle office (50% time). You will:
You Also Have Some Combination Of The Following
Other Perks And Benefits
What to Expect From Us We strongly encourage you to apply! If we feel your skills, experience, and values match, we’ll reach out about meeting with the team.
During The Interview Stage, You Can Expect
WellSaid Labs is honored to be an equal opportunity workplace. We realize that by bringing together teams rich in diverse thoughts and experiences, our people, company, and customers are free to flourish. We are committed to providing equal employment opportunities regardless of race, color, national origin, religion, creed, genetic information, sex (including pregnancy, sexual orientation or gender identity), age, marital status, disability, military or veteran status; or any other protected classifications or characteristics under applicable local laws.
Who You Are: A Dynamic, Operations-Minded Office ManagerAs our ideal teammate, you are professional, discreet, flexible, and have excellent organization and communication skills. Each day will bring a different set of experiences; you are able to adapt quickly, and know when to push and when to go with the flow. You have sound business judgment and a proven ability to be proactive. You are a problem-solver by nature; you seek out areas where you can provide real value and impact.
How You’ll ContributeAs Office & Operations Manager for WellSaid, you will be the primary ambassador for our team and our space. You will be a crucial partner to our CEO in navigating competing priorities and goals through strategic time management and support. You will own, create, and protect the cadence and schedules of our leadership, and serve as primary liaison to our Board of Directors. You will act as an empathetic and trusted partner to support general WSL operations; you will take ownership of the day-to-day management and upkeep of our office space.
This role provides operational and facility support to our team and Seattle office (50% time). You will:
- This is a hybrid role, and a consistent in-office presence is required for 3 days/week, with the ability to flex based on business needs. Our office is located in Kirkland.
- Manage office operations, including inventory management (office supplies and company-branded apparel), catering/meal order for meetings, deliveries, and assisting guests
- Model company culture, build trusted relationships, and cultivate transparent communication
- Help plan and implement team building initiatives (Wellness Initiatives, Team Events, Annual Team Off-Sites)
- Maintain company Wiki (via Notion) with contributions from various teams to ensure content is always current
- Maintain organization of Google Drive
- Manage company-wide calendar, including adding or adjusting monthly or weekly meetings
- Partner with other teams in the org for ad hoc projects in support of long-term initiatives
- Support and provide a positive office experience to ensure all needs are met (access, general office amenities, liaise and manage communications with Property Manager)
- Manage the scheduling and coordination of leadership team meetings. Provide cadence and structure to weekly schedules; facilitate internal meetings and coordinate follow-up actions from individual team members based on meeting outcomes.
- Support the CEO in the editing/compilation of pitch decks and board presentations
- Serve as a first point of contact for our Board of Directors. This may include communications via email, phone, or other media.
- Assist individuals with booking travel and accommodations as needed; adjust schedules and calendars to reflect travel information and availability
You Also Have Some Combination Of The Following
- 4 years of experience working at a startup or fast-paced company
- Experience communicating in a professional and accurate nature
- Comfort with G-Suite (Google docs, Gmail, etc.); experience editing and proofreading documents and presentations
- A can-do "make it happen" attitude: you are comfortable making decisions with little supervision or direction ( instinct and knowledge to select a path forward even if the right answer or mission is unclear)
- Sense of humor and ability to go with the flow
- A solid understanding of operations fundamentals, or previous startup experience
- Experience completing complex projects on time and within budget
- (Bonus) Experience with Notion
Other Perks And Benefits
- Competitive salary and stock options
- Full medical, dental, and vision insurance
- Matching 401(k) plan
- Generous vacation policy/paid time off
- Parental leave
- Learning & development stipend
- Home office stipend
What to Expect From Us We strongly encourage you to apply! If we feel your skills, experience, and values match, we’ll reach out about meeting with the team.
During The Interview Stage, You Can Expect
- An initial “phone” screen with our VP of People (30 minutes); if there’s a match we’ll schedule an interview loop with the team.
- An Interview loop with 3-4 interviews (1 hour each) with the team members you will be potentially working closely with
WellSaid Labs is honored to be an equal opportunity workplace. We realize that by bringing together teams rich in diverse thoughts and experiences, our people, company, and customers are free to flourish. We are committed to providing equal employment opportunities regardless of race, color, national origin, religion, creed, genetic information, sex (including pregnancy, sexual orientation or gender identity), age, marital status, disability, military or veteran status; or any other protected classifications or characteristics under applicable local laws.
Job Summary
JOB TYPE
Full Time
SALARY
$84k-113k (estimate)
POST DATE
06/06/2024
EXPIRATION DATE
08/01/2024
WEBSITE
wellsaidlabs.com
HEADQUARTERS
Seattle, WA
SIZE
<25
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