Job Summary: The Department of Medicine Administrative Coordinator serves as the first point of contact for the department to internal and external personnel and institutions. The incumbent will provide administrative support to the Director of the Department of Medicine, as well as the divisional leadership. In addition, coordinate and facilitate departmental administrative tasks.

Responsibilities:

• Serves as a primary point of direct administrative contact and liaison with other offices, individuals, and external institutions and agencies on a range of specified issues; organizes and facilitates meetings, conferences, and other special events, as required.
• Provide assistance to s and divisional leadership as needed.
• Create, prepare, and meeting minutes.
• Composes and prepares written documentation and correspondence for the office; screens and evaluates incoming and outgoing correspondence and prepares responses as appropriate.
• Organize meetings and meeting schedules for the department.
• Perform clerical duties, such as filing, faxing, answering phone calls, and responding to emails.
• Gathers, enters, and/or updates data to maintain departmental records and databases, as appropriate; establishes and maintains files and records for the office.
• Ensure conference rooms and other meeting spaces are prepared prior to use.
• Assist in departmental initiatives as needed.
• Performs miscellaneous job-related duties as assigned.

Qualifications/Requirements:

Experience: 5 years of administrative experience, required.

Education: High school or GED, required. Bachelor’s degree, preferred,

Licenses / Certifications:

Other: Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community. Record maintenance skills. Information research skills. Database management skills. Word processing and/or data entry skills. Organizing and coordinating skills.