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Director of Finance & Administration
$201k-273k (estimate)
Contractor
2 Weeks Ago
Western Bagel is Hiring a Director of Finance & Administration Near Los Angeles, CA
The Director of Finance and Administration will play a critical role in partnering with senior leadership, and be a strategic thought-partner as Western Bagel continues to grow. This is a tremendous opportunity for a finance and operations leader to contribute to the overall strategic goals and strengthen the internal competence of a well-respected organization.
The successful candidate will be a hands-on and participative manager and will lead and develop multiple internal teams to support the following areas: Finance & Accounting, 401(k) administration, Budgeting, Business Planning & Forecasting, Insurance and Risk, Union Relations, Human Resources, Administration, and IT.
Reports ToPresident and Vice President of Operations
Key Responsibilities: Financial & Accounting Management:
Executive & Administrative Services
Physical Requirements
Compensation details: 130000-150000 Yearly Salary
PI292df051305d-35196-34587842
The successful candidate will be a hands-on and participative manager and will lead and develop multiple internal teams to support the following areas: Finance & Accounting, 401(k) administration, Budgeting, Business Planning & Forecasting, Insurance and Risk, Union Relations, Human Resources, Administration, and IT.
Reports ToPresident and Vice President of Operations
Key Responsibilities: Financial & Accounting Management:
- Collaborate with accounting team to prepare, analyze and present financial reports accurately and timely; communicate monthly and annual financial statements to upper management; collate financial reporting materials for management and the bank.
- Collaborate and oversee the accounting team to complete the month-end close, monthly and year-to-date financial statements.
- Support accounting operations, including billing, A/R, A/P, GL, inventory accounting, and revenue recognition.
- Maintain weekly cash flow and forecasting.
- Collaborate with the outside CPA for the annual financial statements review.
- Maintain support for bi-annual sales tax audits.
- Approve purchase orders and implement internal controls as needed.
- Lead the annual budgeting and planning process; work with department heads to monitor budgets and expenses.
- Ensure compliance with bank covenants.
- Administer and review all financial plans and budgets; monitor progress and changes, keeping senior leadership informed of the organization’s financial status.
- Manage 401(k) administration, compliance, and annual audits.
- Manage the annual Baker’s Union pension audit.
- Act as the primary point of contact with the company’s bank, managing banking relationships and provide reports as requested.
- Oversee cash management, including monitoring cash flow and liquidity.
Executive & Administrative Services
- Provide strategic solutions and problem-solving for special projects as requested.
- Manage and oversee policies related to outside vendors for payroll services, 401(k) investments, and legal services.
- Stay updated on legislation affecting the company; create executive management summaries, present strategies to executives, and create approved policies and procedures for company-wide implementation.
- Implement and maintain contract management.
- Work closely and transparently with all external partners, including third-party vendors and consultants.
- Collaborate with other departments to achieve organizational goals by providing process improvements, technology recommendations, tools, and resources as approved by senior management.
- Provide high-level administrative support to the CEO and VP, including meeting coordination and the preparation of reports and presentations.
- Work with insurance brokers to complete insurance applications, renewals, claims, and annual audits (including health, property, liability, business, and workers' compensation).
- Ensure timely filing and resolution of claims and maintain accurate records.
- Work with union representatives to negotiate labor contracts, resolve disputes, and ensure compliance with collective bargaining agreements.
- Act as the company’s representative in union meetings and negotiations.
- Oversee all HR functions, including recruitment, onboarding, employee relations, safety, performance management, and compliance with labor laws and regulations.
- Provide strategic HR consulting to align HR initiatives with business goals.
- Further develop the company’s human resources and administration, enhancing professional development, compensation and benefits, performance evaluation, training, and recruiting.
- Work with legal counsel as necessary to resolve legal issues; provide summaries and strategies to the CEO and VP.
- Oversee and consult with the HR Manager on employee relations and investigations.
- Manage Workers' Compensation claims and investigations with the goal of lowering the modification rate.
- Support the safety team in conducting investigations and provide training for all employees.
- Oversee the establishment and management of a comprehensive training program to educate employees on staff tools, policies, and procedures.
- Create and update the annual Safety Calendar.
- Oversee the implementation of annual Employee Handbook revisions in English and Spanish.
- Support the sales order department to ensure the accurate and timely processing of sales orders.
- Implement process improvements to enhance order management efficiency and customer satisfaction.
- Work with outside vendors to manage technology implementation and security.
- Communicate processes and protocols for technology support to employees.
- Oversee all technology-related hardware and software services, including computers, printers, scanners, phones, faxes, and Microsoft software
- Bachelor’s degree in Finance, Accounting, Business Administration, or a related field; MBA or CPA preferred.
- At least 7-10 years of experience in finance and administration, ideally with 6 years in broad financial and operations management.
- Strong knowledge of accounting principles, financial reporting, and internal controls.
- Proven experience in human resources management and union relations.
- Proficiency in accounting software and Microsoft Office Suite.
- Experience with financial data quality and content, and audit coordination.
- Ability to translate financial concepts and collaborate effectively with non-finance colleagues.
- Technology-savvy with experience selecting and overseeing software installations and managing software vendor relationships.
- Excellent communication and relationship-building skills.
- Ability to manage multiple projects simultaneously.
- Personal qualities of integrity, credibility, and dedication to the mission and vision of the company.
- Excellent supervisory and leadership skills.
- Leadership and team management
- Strategic planning and execution
- Financial analysis and reporting
- Problem-solving and decision-making
- Negotiation and conflict resolution
- Project management
- Excellent interpersonal and communication skills, with the ability to interact effectively with all levels of the organization.
- Strong organizational and multitasking abilities.
- Strong problem-solving, decision-making, and organizational skills.
Physical Requirements
- Prolonged periods sitting at a desk and working on a computer.
- Must be able to lift up to 15 pounds at times.
Compensation details: 130000-150000 Yearly Salary
PI292df051305d-35196-34587842
Job Summary
JOB TYPE
Contractor
SALARY
$201k-273k (estimate)
POST DATE
06/07/2024
EXPIRATION DATE
07/04/2024
WEBSITE
westernbagel.com
HEADQUARTERS
Van Nuys, CA
SIZE
50 - 100
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The following is the career advancement route for Director of Finance & Administration positions, which can be used as a reference in future career path planning. As a Director of Finance & Administration, it can be promoted into senior positions as a Top Division Financial Executive that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Director of Finance & Administration. You can explore the career advancement for a Director of Finance & Administration below and select your interested title to get hiring information.
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