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HUMAN RESOURCES ASSISTANT I
$44k-55k (estimate)
Full Time | Utilities
2 Months Ago
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Western Virginia Water Authority is Hiring a HUMAN RESOURCES ASSISTANT I Near Roanoke, VA
JOB POSITION: HUMAN RESOURECES ASSISTANT I (PB 36 hours per week)
Division: Human Resources
Status: Non-Exempt
Grade: 103
Job Code: 633
Reports to: Human Resources Coordinator
Date: 07-01-24
Revised Date: 00-00-00
Last Reviewed Date: 00-00-00
SUMMARY OF JOB
Performs a variety of core clerical, secretarial and administrative work in keeping
official records, providing administrative support to staff, and assisting in the
administration of the standard operating policies and procedures of the division.
Graduation from high school/GED equivalent supplemented by college level courses
in Secretarial/Business or related field plus one (1) or more years of responsible
support function experience. Experience in a Human Resources environment is
preferred. Proficient in use of computers and various software applications
especially spreadsheets required.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Includes the following. Other duties may be assigned or scheduled.
* Manages front desk of Human Resources department to include but not limited
to answering phones, greeting customers/visitors/vendors and directing them to
the appropriate personnel.
* Supports Divisional needs and requirements related to Human Resources,
Payroll, Training, Recruitment/Retention/DEI, and Risk/Fleet/Safety
management.
* Handle all aspects of office duties in a professional, courteous and friendly
manner.
* Assist Human Resources Director with Building maintenance issues (i.e.
contacting contractors when issues arise, etc.)
* Orders supplies and handles the mail for the department.
* Scans and verifies all new hire folders and personnel records into electronic
personnel files through Laserfiche.
* Coordinates and manages Applicant Tracking process and posting of open
positions and closing of positions.
* Assist with Trakstar performance review system during annual performance
reviews.
* Coordinates and maintains contract for Coulter Office parking spaces.
* Manages FOB system for Coulter Building.
* Coordinates and manages the DOT (Department of Transportation) Random
Drug Testing program for our Risk/Safety Coordinator. To include scheduling
and coordinating random DOT and non-DOT drug screens.
* Prepares new hire benefit and payroll packages for New Hire Orientation.
* Enters new employees into Employee Navigator and Employee Self Services
(ESS) on first day of employment.
* Files required reporting (VA New Hire Reports and E-Verify).
* Follows up with employees on missing documentation.
* Maintains Standard Operating Procedures for position to include Applicant
Tracking, Job Postings, New Hire Report, DOT Random Drug Screening.
* Assist in coordinating employee/family activities (picnics, Service Awards, etc.)
* Assist in coordinating wellness activities for employees.
* Assist with coordinating, scheduling and organizing meetings, seminars, training
classes and various functions for staff.
* Reviews offer letter with new hires and performs required drug testing.
* Assist with Request For Proposal (RFP) duties as needed. Manages date of
renewal for RFPs.
* Back up to entering Personnel Actions through HRIS/Payroll system for Payroll.
* Assist Payroll/HR Coordinator in timekeeping duties for Human Resources,
Finance, Directors, Student Apprentices and RVBA. Backup timekeeper for
Administration and PR.
* Assist all HR staff in data entry, clerical or administrative duties that they may
need assistance in.
* Processes/pulls background and driving records request and provides to
HR/Payroll Coordinator for review.
* Proficient in the use of the following software; Microsoft Outlook, Microsoft
Word, Excel and PowerPoint.
* Proficient in using office equipment including personal computer, copiers, fax
machines and printers.
* Maintains a high level of confidentiality and professionalism in all aspects of
duties.
* Back up for Executive Assistant and backup to entering personnel actions in the
HRIS/Payroll system.
* Performs other duties as required by the Human Resources Manager,
Learning/Training Manager, HR Coordinator, Payroll Coordinator, Risk/Safety
Coordinator, Director of Human Resources/Risk Management or Executive
Director.
* Career Ladder is to an HR Assistant II.
SUPERVISORY RESPONSIBILITIES
None.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each
essential duty satisfactorily. The requirements listed below are representative of the
knowledge, skill, and/or ability required. Reasonable accommodations may be
made to enable individuals with disabilities to perform the essential functions.
* Ability to work with minimal supervision.
* Ability to work safely and obey all safety rules.
* Ability to communicate effectively, both verbal and in writing.
* Ability to establish and maintain effective working relationship with coworkers,
other Water Authority departments and the general public.
* Ability to read and interpret documents such as safety rules, operating and
maintenance instructions, maps and procedure manuals.
* Ability to apply common sense understanding to carry out instructions furnished
in writing, oral or diagram form.
* Must possess and maintain a good work ethic with a strong emphasis on good
attendance, reporting to work on time, completing job assignments in a timely
manner, maintaining a good work attitude, performing all job duties as assigned
and/or scheduled.
* Must be proficient in the use of current computer software using Microsoft Office
applications for word processing, spreadsheets, Internet, basic research and
electronic data communications. Responsible for using other WVWA applications
as required.
* Ability to deal with and maintain confidentiality of information.
* Ability to perform several tasks at the same time.
EDUCATION and/or EXPERIENCE
Graduation from high school or GED equivalent supplemented by course work in
accounting, business or data processing, plus one (1) or more years of related
experience or equivalent combination of education and experience.
CERTIFICATE, LICENSE, REGISTRATION REQUIREMENTS
* Must possess a valid Virginia driver's license or have the ability to obtain one
within 60 days of employment date. No more than six (6) demerit points on
driving record if required to drive Water Authority vehicles.
PHYSICAL DEMANDS OF THIS JOB
The physical demands described here are representative of those that must be met
by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to
perform the essential functions.
* While performing the duties of this job, the employee is regularly required to
walk, stand, and sit; use hands to finger, handle or feel; reach with hands and
arms; talk and hear.
* While performing the duties of this job, the employee is occasionally required to
stoop, kneel, crouch, bend, climb, balance, crawl or reach overhead.
* Specific vision abilities required by this job include ability to adjust focus. If
corrective lenses are noted on driver's license, the lenses must be worn when
operating Authority vehicles.
* Repetitive movement using keyboard and/or office equipment is involved.
* Employee must be able to sit for an extended amount of time at a desk or
workstation.
* Employee must regularly lift, carry and/or move up to 10 pounds and
occasionally 20 pounds. Assistance is required on weight amounts above those
listed. Failure to do so could result in injury and denied Worker's Compensation
benefits.
WORK ENVIRONMENT ENCOUNTERED IN THIS JOB
The work environment characteristics described here are representative of those an
employee encounters while performing the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to
perform the essential functions.
* The noise level in the work environment is usually low.
* Employee is subject to normal work conditions as required in an office setting.
* Employee may occasionally be subject to exposure to moderate or high noise
level, extreme outside weather conditions, uneven, steep, slippery terrain
conditions, dusty conditions and wet and/or humid conditions.
GENERAL STATEMENT AND SELECTION GUIDELINES
The above statements describe the general nature and level of work assigned to in
this job position. They should not be construed as an exhaustive list of all job duties
or tasks performed by personnel so classified.
The following will identify the selection guidelines for job placement:
* WVWA application
* Rating of education, experience, training and qualifications
* Reference checks
* Interview with WVWA management team
* Applicant must pass a pre-employment physical and drug/alcohol test
* A criminal background check and social security number verification will be
performed. The results must match information provided by the applicant on the
WVWA application
* Job related test might be required and would be administered to all applicants
applying for the position
Division: Human Resources
Status: Non-Exempt
Grade: 103
Job Code: 633
Reports to: Human Resources Coordinator
Date: 07-01-24
Revised Date: 00-00-00
Last Reviewed Date: 00-00-00
SUMMARY OF JOB
Performs a variety of core clerical, secretarial and administrative work in keeping
official records, providing administrative support to staff, and assisting in the
administration of the standard operating policies and procedures of the division.
Graduation from high school/GED equivalent supplemented by college level courses
in Secretarial/Business or related field plus one (1) or more years of responsible
support function experience. Experience in a Human Resources environment is
preferred. Proficient in use of computers and various software applications
especially spreadsheets required.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Includes the following. Other duties may be assigned or scheduled.
* Manages front desk of Human Resources department to include but not limited
to answering phones, greeting customers/visitors/vendors and directing them to
the appropriate personnel.
* Supports Divisional needs and requirements related to Human Resources,
Payroll, Training, Recruitment/Retention/DEI, and Risk/Fleet/Safety
management.
* Handle all aspects of office duties in a professional, courteous and friendly
manner.
* Assist Human Resources Director with Building maintenance issues (i.e.
contacting contractors when issues arise, etc.)
* Orders supplies and handles the mail for the department.
* Scans and verifies all new hire folders and personnel records into electronic
personnel files through Laserfiche.
* Coordinates and manages Applicant Tracking process and posting of open
positions and closing of positions.
* Assist with Trakstar performance review system during annual performance
reviews.
* Coordinates and maintains contract for Coulter Office parking spaces.
* Manages FOB system for Coulter Building.
* Coordinates and manages the DOT (Department of Transportation) Random
Drug Testing program for our Risk/Safety Coordinator. To include scheduling
and coordinating random DOT and non-DOT drug screens.
* Prepares new hire benefit and payroll packages for New Hire Orientation.
* Enters new employees into Employee Navigator and Employee Self Services
(ESS) on first day of employment.
* Files required reporting (VA New Hire Reports and E-Verify).
* Follows up with employees on missing documentation.
* Maintains Standard Operating Procedures for position to include Applicant
Tracking, Job Postings, New Hire Report, DOT Random Drug Screening.
* Assist in coordinating employee/family activities (picnics, Service Awards, etc.)
* Assist in coordinating wellness activities for employees.
* Assist with coordinating, scheduling and organizing meetings, seminars, training
classes and various functions for staff.
* Reviews offer letter with new hires and performs required drug testing.
* Assist with Request For Proposal (RFP) duties as needed. Manages date of
renewal for RFPs.
* Back up to entering Personnel Actions through HRIS/Payroll system for Payroll.
* Assist Payroll/HR Coordinator in timekeeping duties for Human Resources,
Finance, Directors, Student Apprentices and RVBA. Backup timekeeper for
Administration and PR.
* Assist all HR staff in data entry, clerical or administrative duties that they may
need assistance in.
* Processes/pulls background and driving records request and provides to
HR/Payroll Coordinator for review.
* Proficient in the use of the following software; Microsoft Outlook, Microsoft
Word, Excel and PowerPoint.
* Proficient in using office equipment including personal computer, copiers, fax
machines and printers.
* Maintains a high level of confidentiality and professionalism in all aspects of
duties.
* Back up for Executive Assistant and backup to entering personnel actions in the
HRIS/Payroll system.
* Performs other duties as required by the Human Resources Manager,
Learning/Training Manager, HR Coordinator, Payroll Coordinator, Risk/Safety
Coordinator, Director of Human Resources/Risk Management or Executive
Director.
* Career Ladder is to an HR Assistant II.
SUPERVISORY RESPONSIBILITIES
None.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each
essential duty satisfactorily. The requirements listed below are representative of the
knowledge, skill, and/or ability required. Reasonable accommodations may be
made to enable individuals with disabilities to perform the essential functions.
* Ability to work with minimal supervision.
* Ability to work safely and obey all safety rules.
* Ability to communicate effectively, both verbal and in writing.
* Ability to establish and maintain effective working relationship with coworkers,
other Water Authority departments and the general public.
* Ability to read and interpret documents such as safety rules, operating and
maintenance instructions, maps and procedure manuals.
* Ability to apply common sense understanding to carry out instructions furnished
in writing, oral or diagram form.
* Must possess and maintain a good work ethic with a strong emphasis on good
attendance, reporting to work on time, completing job assignments in a timely
manner, maintaining a good work attitude, performing all job duties as assigned
and/or scheduled.
* Must be proficient in the use of current computer software using Microsoft Office
applications for word processing, spreadsheets, Internet, basic research and
electronic data communications. Responsible for using other WVWA applications
as required.
* Ability to deal with and maintain confidentiality of information.
* Ability to perform several tasks at the same time.
EDUCATION and/or EXPERIENCE
Graduation from high school or GED equivalent supplemented by course work in
accounting, business or data processing, plus one (1) or more years of related
experience or equivalent combination of education and experience.
CERTIFICATE, LICENSE, REGISTRATION REQUIREMENTS
* Must possess a valid Virginia driver's license or have the ability to obtain one
within 60 days of employment date. No more than six (6) demerit points on
driving record if required to drive Water Authority vehicles.
PHYSICAL DEMANDS OF THIS JOB
The physical demands described here are representative of those that must be met
by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to
perform the essential functions.
* While performing the duties of this job, the employee is regularly required to
walk, stand, and sit; use hands to finger, handle or feel; reach with hands and
arms; talk and hear.
* While performing the duties of this job, the employee is occasionally required to
stoop, kneel, crouch, bend, climb, balance, crawl or reach overhead.
* Specific vision abilities required by this job include ability to adjust focus. If
corrective lenses are noted on driver's license, the lenses must be worn when
operating Authority vehicles.
* Repetitive movement using keyboard and/or office equipment is involved.
* Employee must be able to sit for an extended amount of time at a desk or
workstation.
* Employee must regularly lift, carry and/or move up to 10 pounds and
occasionally 20 pounds. Assistance is required on weight amounts above those
listed. Failure to do so could result in injury and denied Worker's Compensation
benefits.
WORK ENVIRONMENT ENCOUNTERED IN THIS JOB
The work environment characteristics described here are representative of those an
employee encounters while performing the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to
perform the essential functions.
* The noise level in the work environment is usually low.
* Employee is subject to normal work conditions as required in an office setting.
* Employee may occasionally be subject to exposure to moderate or high noise
level, extreme outside weather conditions, uneven, steep, slippery terrain
conditions, dusty conditions and wet and/or humid conditions.
GENERAL STATEMENT AND SELECTION GUIDELINES
The above statements describe the general nature and level of work assigned to in
this job position. They should not be construed as an exhaustive list of all job duties
or tasks performed by personnel so classified.
The following will identify the selection guidelines for job placement:
* WVWA application
* Rating of education, experience, training and qualifications
* Reference checks
* Interview with WVWA management team
* Applicant must pass a pre-employment physical and drug/alcohol test
* A criminal background check and social security number verification will be
performed. The results must match information provided by the applicant on the
WVWA application
* Job related test might be required and would be administered to all applicants
applying for the position
Job Summary
JOB TYPE
Full Time
INDUSTRY
Utilities
SALARY
$44k-55k (estimate)
POST DATE
07/12/2024
EXPIRATION DATE
08/30/2024
WEBSITE
westernvawater.org
HEADQUARTERS
ROANOKE, VA
SIZE
200 - 500
FOUNDED
2004
CEO
SHIRLEY HOLLAND
REVENUE
$50M - $200M
INDUSTRY
Utilities
Related Companies
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The job skills required for HUMAN RESOURCES ASSISTANT I include HRIS, Microsoft Office, Administrative Support, Confidentiality, Scheduling, Data Entry, etc. Having related job skills and expertise will give you an advantage when applying to be a HUMAN RESOURCES ASSISTANT I. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by HUMAN RESOURCES ASSISTANT I. Select any job title you are interested in and start to search job requirements.
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The following is the career advancement route for HUMAN RESOURCES ASSISTANT I positions, which can be used as a reference in future career path planning. As a HUMAN RESOURCES ASSISTANT I, it can be promoted into senior positions as a Human Resources Assistant II that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary HUMAN RESOURCES ASSISTANT I. You can explore the career advancement for a HUMAN RESOURCES ASSISTANT I below and select your interested title to get hiring information.
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