The Assistant Office Manager at our dermatology practice will support the Practice Partner in ensuring the smooth operation of the office. This part time role involves managing administrative tasks, assisting with patient care coordination, overseeing office staff, and maintaining a high level of customer service.

• Assist in daily administrative tasks including scheduling, filing, and handling correspondence.
• Manage patient records, ensuring accuracy and confidentiality.
• Handle office supply inventory and order necessary supplies.
• Assist with patient scheduling, including appointments, follow-ups, and referrals.
• Assist with accounts payable and payroll
• Provide excellent customer service, addressing patient inquiries and concerns promptly.
• Ensure the patient check-in and check-out process is efficient and patient information is accurately recorded.
• Support the Practice Partner/Manager in supervising office staff, including receptionists and medical assistants.
• Assist with staff scheduling and ensure adequate coverage for all shifts.
• Help train new employees and provide ongoing support to current staff.
• Help streamline office procedures to improve efficiency and patient care.
• Assist with implementing and maintaining office policies and procedures.
• Coordinate with the Practice Partner/Manager to ensure compliance with all relevant regulations and standards.
• Act as a liaison between office staff and the Practice Partner/Manager to facilitate communication and resolve issues.
• Assists in planning for and participating in staff meetings and contribute to practice improvement initiatives.

• High school diploma or equivalent; associate or bachelor’s degree in business administration, healthcare administration, or a related field is preferred.
• Minimum of 2-3 years of experience in a medical office setting, preferably in dermatology. Prior experience in a supervisory or managerial role is a plus.
• Strong organizational and multitasking abilities.
• Excellent interpersonal and communication skills.
• Proficiency in medical office software and Microsoft Office Suite.
• Knowledge of medical terminology and billing/coding practices.
• Ability to handle sensitive and confidential information with discretion.
• Medical office management certification is desirable but not required.

Job Type:

• Part- time position

All your information will be kept confidential according to EEO guidelines.

Integrated Dermatology and it's entities provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.