Part-time Upper School Administrative Assistant
Westtown School seeks an experienced, professional Administrative Assistant with exceptional interpersonal communication skills, outstanding facility with technology, and the ability to connect meaningfully with students and families throughout our intentionally diverse community. Reporting to the Upper School Principal, the part-time Administrative Assistant supports the work of the Dean of Students, Dean of Academics, and four grade-level Deans. Additionally, the Upper School Administrative Assistant is the primary attendance manager, coordinating communication with families and maintaining daily attendance records for all Upper School students. The successful applicant will have three or more years of experience in an administrative assistant or similar role with a positive can-do approach to their professional responsibilities, the desire to acquire new skills; and the ability to solve problems in a collaborative and collegial manner.
This is a part-time, 30-hour-per-week position with health and dental benefits eligibility. The typical hours during the academic year are Monday through Friday, 12:00 p.m. to 6:00 p.m. Summer hours will be reduced to an average of 20 hours per week. Some additional hours may be required during the beginning and end of the school year and for special events.
Westtown School is an independent, Quaker co-educational, pre-K to 12 college preparatory day and boarding school located in suburban West Chester, PA, approximately 30 miles from Philadelphia. On a beautiful 600-acre campus, Westtown offers facilities where our committed faculty and staff inspire and prepare our students to be stewards and leaders of a better world.
Essential Responsibilities

• Enter, update, and maintain daily student attendance records for all Upper School students utilizing Senior Systems and REACH, communicating with parents via phone and email regarding all student absences;
• Greet and assist all visitors, serving as the primary point of contact for general phone calls and requests;
• Provide clerical support to the Upper School Principal and other Upper School administrators;
• Work collaboratively with the Senior Administrative Assistant to create a warm and welcoming Upper School office environment;
• Assists with coordinating, planning, scheduling, and communicating Upper School events, meetings, and daily schedules both internally and externally through email and the school's various online calendars and databases;
• Work closely with the Director of Residential Life to support Weekend Programming and other residential needs;
• Other duties as assigned by the Upper School Principal.

Qualifications

• Bachelor's degree preferred
• Three or more years of relevant experience as an administrative assistant or similar position with a customer service focus; prior school experience is preferred
• Excellent interpersonal, written, and verbal communication skills, including the ability to communicate effectively with school administrators, colleagues, students, parents, alumnae, volunteers, and other school constituents
• Demonstrated experience and proficiency with all Microsoft Office products and Google Suite; ability to gain proficiency in Blackbaud.
• An open and honest communication style with a courteous and calm approach to all interpersonal interactions
• A hands-on, innovative, and all-in approach to problem-solving with a high degree of confidentiality is a must
• Great attention to detail with the ability to prioritize and manage multiple tasks effectively and efficiently in a fast-paced environment with inherent interruptions
• A desire to grow and learn through on-the-job experiences with a willingness to accept constructive feedback
• Must enjoy working with students and embrace the challenges and joys of working in an independent school office, a sense of humor is a plus!
• Flexibility to work an occasional night or weekend in support of critical school events
• A deep commitment to enhancing an inclusive school community, for children and adults, based on cultural competence, commitment to social justice, and respect for all voices
• Strong affinity for the mission of Westtown School and the school's Quaker values.

For additional information about Westtown School and to explore current career opportunities, please visit our website westtown.edu/careers. Interested applicants can apply online by submitting their resume, cover letter, and three professional references, directly to the specific job posting on the staff employment portal.