Job Summary

The Administrative Assistant is responsible for performing administrative tasks for a station or department within WFS.

Responsibilities

Schedule conference room meetings, and otherwise relieves officials of clerical work and minor administrative and business detail by performing the following duties :

• Reads and routes incoming mail.
• Locates and attaches appropriate file to correspondence to be answered by supervisor or manager. Composes and types routine correspondence.

Files correspondence and other records.

• Routes call to appropriate party and places outgoing calls. Schedules appointments. Greets visitors, ascertains nature of business, and escorts visitors to appropriate person.
• Compiles and types reports.
• Makes copies of correspondence or other printed matter.
• May prepare outgoing mail or packages order and maintain supplies, responsible for ordering food for special meetings and maintenance of kitchen, conference room and copy / supply room.

Minimum Requirements

Associate's degree (A. A.) or equivalent from two-year college or technical school; or six months to one-year related experience and / or training;

or equivalent combination of education and experience

• Typing required using personal computer.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to read, write, fluently speak and understand the English language.

Preferred Skills

• Ability to write routine reports and correspondence.
• Ability to speak effectively before groups of customers or employees of organization.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Physical Requirements / Working Conditions

• Remain in a stationary position 50% of the time.
• Occasionally move about inside the office to access file cabinets, office machinery, etc.
• Constantly operates a computer and other office productivity machinery such as a calculator, copy machine and computer printer.
• Walk short distances.
• Reach above and / or below shoulder.
• Handle / grasp documents or office equipment.
• Sit and / or stand for short or extended periods of time.
• Lift / carry / move objects, files and documents up to 10 pounds.
• Work in an office environment using standard office equipment.
• Talk, listen, and speak clearly on telephone.
• Maintain regular and punctual attendance consistent with the ADA, FMLA, and other federal, state, and local standards.

Perks & Benefits

• Want your pay in advance? Access up to 50% of earned wages when you need it through myWisely app or the Daily pay app!
• Are you a top performer who thrives on recognition? On the spot awards offered through the Awardco Platform including gift cards and more!
• Need quality medical care? Multiple options for both full and part-time employees!
• Want WFS Employee Extras? Travel Discounts, Pet insurance, Discount Shopping & More!
• Want to invest in your future? 401k program offered with company match!
• Looking to grow and have a career with us? Opportunity for Internal Mobility and transfers available!

Last updated : 2024-07-24