261 Executive Administrative Assistant Jobs in San Antonio, TX
Whataburger is Hiring an Executive Administrative Assistant Near San Antonio, TX
Summary Description: This position is responsible for performing various business and administrative duties for assigned Chief Marketing Office CMO). Maintains a close and highly responsive relationship with the day-to-day work activities within assigned functions. Works independently, receiving minimum supervision and guidance in carrying out assigned responsibilities.
Responsibilities
- Responds on behalf of Executive to incoming emails and other written correspondence, when appropriate, and decides when to forward the CMO incoming correspondence to others to answer.
- Organizes and prioritizes large volumes of information and calls for the Chief marketing Officer and decides which calls can be handled by self or others to relieve the CMO.
- Maintains an accurate calendar of appointments for the Executive. Proactively coordinates appointments, meetings, and travel arrangements. Assist department in the management of schedules.
- Assists the Business Manager with any department communications as needed by recommending content and method for distribution of communications.
- Recommends the content for, creates, and develops visual presentations for the Chief Marketing Officer and others in the department as needed, including charts, tables, and graphs.
- Provides support for weekly/monthly meetings as needed, including taking meeting notes, conducting research on action items, and making recommendations on issues where decisions are needed.
- Drafts talking points and agenda for Chief Marketing Officer for monthly department Town Hall meetings.
- Coordinates on-site and off-site meetings and other events as directed by CMO. Ensures events, both on and offsite, are planned and executed on time and on budget. When third-party vendor support or event space is needed for a meeting or event, negotiates contracts with the vendor(s), including recommending to the CMO points of contracts that need to be negotiated and revised.
- Recommends budget for office supply and other administrative expenses.
- Monitors adherence to department budgets by assisting with the review of department monthly variance reports for all Business Units and making recommendations to Finance on handling any discrepancies/variances.
- Monitors department team sites to ensure information and documents are organized and updated on a routine basis.
- Maintains department files and records, to include the company’s Policy and Procedures, Brand Guide Book, Operations Manual, Division contact lists, and e-mail distribution lists. and orange folders, and reviews to ensure quality of documents and flow of information.
- Works independently as well as within a team on special non-recurring and ongoing projects. Acts as a project coordinator for special projects, including planning and coordinating multiple presentations, disseminating information, and assisting in the organization of various departmental meetings.
- Assumes additional responsibilities assigned.
- High School Diploma or equivalent work experience
- Bachelor’s Degree preferred
- 0-6 months experience preferably in the restaurant industry
- Proficiency in MS Office Word, Excel, Outlook, PowerPoint, One Note, and Microsoft Teams
- Proficiency in Concur
- Proficiency in Microsoft Strategy, Oracle, UKG Dashboard
- Working Knowledge of Dynamics Customer Care Database
- Proficiency in JD Edwards preferred
- Demonstrated technical troubleshooting skills
- Maintains strict confidentiality regarding routine and non-routine information
- Expected to work the necessary time to satisfactorily fulfill job responsibilities
- Must be able to report to work timely and as required by operational/business needs
- Must be able to work a full-time schedule and work outside of normal business hours when necessary
- Some travel, both locally and long distances, (including air travel), to worksites, meeting sites, and other locations may be necessary
Job Summary
Full Time
Restaurants & Catering Services
$72k-93k (estimate)
05/25/2024
07/07/2024
whataburger.com
GROVES, TX
15,000 - 50,000
1950
Private
$500M - $1B
Restaurants & Catering Services
Related Companies
About Whataburger
Whataburger owns and operates a chain of 830 restaurants that sells burgers, salads and desserts.
The job skills required for Executive Administrative Assistant include Presentation, PowerPoint, Confidentiality, etc. Having related job skills and expertise will give you an advantage when applying to be an Executive Administrative Assistant. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Executive Administrative Assistant. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Executive Administrative Assistant positions, which can be used as a reference in future career path planning. As an Executive Administrative Assistant, it can be promoted into senior positions as an Executive Assistant IV that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Executive Administrative Assistant. You can explore the career advancement for an Executive Administrative Assistant below and select your interested title to get hiring information.
If you are interested in becoming an Executive Administrative Assistant, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Executive Administrative Assistant for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Executive Administrative Assistant job description and responsibilities
Executive assistants will prioritize and filter calls and emails, while also communicating on the behalf of the executives they support.
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Collaborate with leaders and other administrative professionals across the organization.
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Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Executive Administrative Assistant jobs
An executive assistant must prove to the CEO that they are capable, positive, self-motivated, and organized.
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Start with a good telecommunications system.
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Learn knowledge of general office procedures (e.g., filing, correspondence, scheduling).
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Become Focused and Committed to Deadlines.
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The executive administrative assistant position requires reliability and flexibility.
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Step 3: View the best colleges and universities for Executive Administrative Assistant.
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