What are the responsibilities and job description for the Office Manager position at White Construction?
About White Construction
At White Construction, we are Building Success Together, providing exceptional service to our clients while creating an environment that exemplifies Safety, Teamwork, Leadership, Trust, and Relationships—all while having fun and enjoying the work we do. Founded in 1971, our family-owned business is a trusted partner capable of delivering complex projects with our clients' goals and vision always at the forefront.
We strive for efficiency, a supportive and professional culture, and an open dialogue that promotes growth. From healthcare facilities to corporate headquarters, retail centers to courthouses, we approach every project with remarkable attention to detail and a passion for excellence. Here at White Construction, your voice, ideas, and creativity matter as we build the future together.
Office Manager
The Office Manager at White Construction plays a vital role in creating a welcoming office environment, overseeing reception, hospitality, and staff support to ensure smooth daily operations.
Work hours are 8 a.m. to 5 p.m.
The primary skills for this position are:
Punctuality, time management, and ability to prioritize numerous tasks
Professional presentation and demeanor
Inspiring others by setting a good example personally and professionally
Ability to develop a unique level of loyalty and care for our families, partners, and communities (i.e., our colleagues, visitors/guests, phone calls, etc.)
Excellent verbal and written communication skills
Proficiency with Microsoft Office programs (i.e., Word, Excel, PowerPoint) and Outlook
Drive to learn new skillsets
Ability to sit 50% and to be on your feet the other 50% and ability to lift no more than 50lbs
Responsibilities:
Front Desk Management:
Lock the front door at the end of each day
Greet visitors – customer service and notify staff of appointments and drop-in guests
Phones:
Primary responsibility managing incoming phone calls and routing them appropriately
Coordinate calls for the Chairman (Neel White)
Directing messages to the appropriate individuals
Mail & deliveries:
Deliver outgoing mail to the mailroom at least once per day
Retrieve incoming mail from the mailroom daily
Open, date stamp, and sort all incoming mail and distribute accordingly
Maintain employee, on-site project, and company-wide office mailboxes (i.e., notify on-site project teams of in-office deliveries/mail)
Sign for and distribute packages and other deliveries
Ship correspondence and packages as requested (i.e., Address and add postage to outgoing mail if needed)
Maintain outgoing mailboxes in the front (i.e., USPS, UPS, FedEx)
Maintain shipping, packing, and mailing supplies and postage machine
Information Technology:
Ensure all conference room TVs completed project and core ideology slideshows are running when the conference room is unoccupied
Update New Employee and Promotions slides for all office lobby TVs monthly
Public Areas:
Maintain the cleanliness of the front desk, conference rooms, and hallways
Dust all cabinets and surfaces bi-weekly at a minimum
Ensure that closets are clean, neat, and easily accessible
Ensure that kitchens and workroom surfaces are clean, neat, and organized
Load dishwasher and put away dishes
Restock food and drink supplies in all conference rooms and kitchens
Clear dishes and garbage after meetings
Check office weekly for burnt-out lights and other maintenance issues, and coordinate with Vice President who oversees office maintenance (i.e., significant maintenance requests) or submit a maintenance request with building Owner (i.e., minimal maintenance requests).
Office Supply Inventory:
Ensure that the storage closet is clean, neat, and organized and locked at all times
Order supplies as requested and as needed.
Maintain paper and toner supplies daily.
Miscellaneous Support:
Assisting in the receipt, inventory, and framing of all annual appreciation awards.
Assisting in the receipt and inventory of all annual tenure awards.
Maintain and update awards location listing and award relocation annually.
Maintenance of employee birthdays and anniversaries on company-wide bulletin boards.
Fire Warden - Leading the effort of evacuating our office and tracking evacuation time, tardiness, and gathering the group for fire drills and real-life scenarios
Order and distribute food orders for miscellaneous meetings and set up and break down, obtain the list of attendees, and submit receipts to Accounts Payable Clerk
Assist Accounts Payable as requested
Notify Vice President of Information Technology when the project directory or staff directory needs updating
Perform miscellaneous tasks as available, and approved by the Supervisor
Maintain holiday gift log and coordinate gifts
Coordinate the receipt and distribution of company apparel
Education/Certification Requirements
Excellent writing, communication, and organizational skills.
Positive, enthusiastic, and energetic attitude.
Self-starter, results-driven, and able to work independently.
Ability to develop and maintain effective relationships with a broad group of stakeholders to foster trust and partnership.
Ability to multi-task and is comfortable working in a deadline-driven environment.
Proficient in Office Suite (Word, Excel, PowerPoint).
The above statements are intended to describe the general nature and level of work performed by the employee assigned to this position. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. Duties and responsibilities may be added or changed as deemed appropriate by management at any time. White Construction is an equal opportunity employer.
At White Construction, we are Building Success Together, providing exceptional service to our clients while creating an environment that exemplifies Safety, Teamwork, Leadership, Trust, and Relationships—all while having fun and enjoying the work we do. Founded in 1971, our family-owned business is a trusted partner capable of delivering complex projects with our clients' goals and vision always at the forefront.
We strive for efficiency, a supportive and professional culture, and an open dialogue that promotes growth. From healthcare facilities to corporate headquarters, retail centers to courthouses, we approach every project with remarkable attention to detail and a passion for excellence. Here at White Construction, your voice, ideas, and creativity matter as we build the future together.
Office Manager
The Office Manager at White Construction plays a vital role in creating a welcoming office environment, overseeing reception, hospitality, and staff support to ensure smooth daily operations.
Work hours are 8 a.m. to 5 p.m.
The primary skills for this position are:
Punctuality, time management, and ability to prioritize numerous tasks
Professional presentation and demeanor
Inspiring others by setting a good example personally and professionally
Ability to develop a unique level of loyalty and care for our families, partners, and communities (i.e., our colleagues, visitors/guests, phone calls, etc.)
Excellent verbal and written communication skills
Proficiency with Microsoft Office programs (i.e., Word, Excel, PowerPoint) and Outlook
Drive to learn new skillsets
Ability to sit 50% and to be on your feet the other 50% and ability to lift no more than 50lbs
Responsibilities:
Front Desk Management:
Lock the front door at the end of each day
Greet visitors – customer service and notify staff of appointments and drop-in guests
Phones:
Primary responsibility managing incoming phone calls and routing them appropriately
Coordinate calls for the Chairman (Neel White)
Directing messages to the appropriate individuals
Mail & deliveries:
Deliver outgoing mail to the mailroom at least once per day
Retrieve incoming mail from the mailroom daily
Open, date stamp, and sort all incoming mail and distribute accordingly
Maintain employee, on-site project, and company-wide office mailboxes (i.e., notify on-site project teams of in-office deliveries/mail)
Sign for and distribute packages and other deliveries
Ship correspondence and packages as requested (i.e., Address and add postage to outgoing mail if needed)
Maintain outgoing mailboxes in the front (i.e., USPS, UPS, FedEx)
Maintain shipping, packing, and mailing supplies and postage machine
Information Technology:
Ensure all conference room TVs completed project and core ideology slideshows are running when the conference room is unoccupied
Update New Employee and Promotions slides for all office lobby TVs monthly
Public Areas:
Maintain the cleanliness of the front desk, conference rooms, and hallways
Dust all cabinets and surfaces bi-weekly at a minimum
Ensure that closets are clean, neat, and easily accessible
Ensure that kitchens and workroom surfaces are clean, neat, and organized
Load dishwasher and put away dishes
Restock food and drink supplies in all conference rooms and kitchens
Clear dishes and garbage after meetings
Check office weekly for burnt-out lights and other maintenance issues, and coordinate with Vice President who oversees office maintenance (i.e., significant maintenance requests) or submit a maintenance request with building Owner (i.e., minimal maintenance requests).
Office Supply Inventory:
Ensure that the storage closet is clean, neat, and organized and locked at all times
Order supplies as requested and as needed.
Maintain paper and toner supplies daily.
Miscellaneous Support:
Assisting in the receipt, inventory, and framing of all annual appreciation awards.
Assisting in the receipt and inventory of all annual tenure awards.
Maintain and update awards location listing and award relocation annually.
Maintenance of employee birthdays and anniversaries on company-wide bulletin boards.
Fire Warden - Leading the effort of evacuating our office and tracking evacuation time, tardiness, and gathering the group for fire drills and real-life scenarios
Order and distribute food orders for miscellaneous meetings and set up and break down, obtain the list of attendees, and submit receipts to Accounts Payable Clerk
Assist Accounts Payable as requested
Notify Vice President of Information Technology when the project directory or staff directory needs updating
Perform miscellaneous tasks as available, and approved by the Supervisor
Maintain holiday gift log and coordinate gifts
Coordinate the receipt and distribution of company apparel
Education/Certification Requirements
Excellent writing, communication, and organizational skills.
Positive, enthusiastic, and energetic attitude.
Self-starter, results-driven, and able to work independently.
Ability to develop and maintain effective relationships with a broad group of stakeholders to foster trust and partnership.
Ability to multi-task and is comfortable working in a deadline-driven environment.
Proficient in Office Suite (Word, Excel, PowerPoint).
The above statements are intended to describe the general nature and level of work performed by the employee assigned to this position. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. Duties and responsibilities may be added or changed as deemed appropriate by management at any time. White Construction is an equal opportunity employer.
