What are the responsibilities and job description for the Administrative Assistant position at White Lotus Group?
White Lotus Group is a vertically integrated real estate development firm that optimizes in turn-key projects from concept to delivery through a creative management process. The award-winning White Lotus team has spearheaded projects within the real estate industry across the country with projects ranging from multifamily to commercial developments.
Position Summary
As an Administrative Assistant at White Lotus Group, you will be responsible to provide essential support to the Real Estate Development Team through day to day interaction, assisting in the coordination of real estate development projects from an administrative level, management of meeting agendas, meeting notation, calendar management, and electronic file management.. Ultimately, you will contribute to the efficiency of our growing real estate development company by providing personalized and timely support to executive members.
The ideal candidate for this position is one that has a passion for the real estate development field, is a bright and self-motivated individual, and has an aptitude for organization and prioritization of time-sensitive tasks. This position will require managing the day-to-day organization of multiple individuals within the Real Estate Development Team.
This position cannot be performed remotely.
Responsibilities
- Handle incoming calls, emails, and correspondence with professionalism and timely follow-up.
- Manage information flow in a timely and accurate manner, keeping team apprised of due dates and deadlines
- Prepare, format, and edit documents such as contracts, proposals, presentations, reports, and meeting notes.
- Coordinate logistics for client meetings, property showings, and team events.
- Maintain organized and up-to-date filing systems for digital and physical documents related to real estate projects, contracts, and client records.
- Facilitate office projects and conduct research
- Organize and assist with event planning
- Perform general office duties such as ordering supplies, maintaining office equipment, and supporting team projects.
- Perform other duties as assigned by the real estate development team
Requirements
