Administrative Assistant 

Job Description:

Wholehearted Healing LLC is looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. The role is currently part time (10-20 hours per week) with an opportunity to increase as the business grows. Duties of the Administrative Assistant include providing support to our co-owners and contractors, assisting in daily office needs and managing Wholehearted Healing’s general administrative activities.

Job Responsibilities:

1. Returning referral calls, emails, etc. & connecting with practitioners (Waitlist Management)
2. Onboarding new contractors with all things outside of credentialing and insurance (training them in billing private pay clients, EHR systems, and overall work needs as appropriate)
3. Creating social media posts and updating website as needed.
4. Purchasing office supplies and cleaning office areas at each location weekly..
5. Paying bills and helping with accounting duties and payroll.
6. Assisting owners and directors with miscellaneous tasks as needed.
7. Emails and staff reminders for billing, cpt code changes, trainings, etc. 
8. Managing the outpatient and group waitlists, following up with potential clients, and assigning potential clients to providers.
9. Writing thank you notes to referral sources and participating in outreach opportunities as needed.
10. Coordinating marketing and networking events in the Twin Cities community
11. Assisting in other administrative tasks as requested and being a backup to other Admin Assistant 

Skills and Experience

1. Experience as an administrative assistant.
2. Familiarity with private practice, or therapy environment.
3. Ability to learn quickly and effectively.
4. Familiarity with Simple practice and insurance contracting is a plus. 
5. Identify as a self-starter and can be self-motivated

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet deadlines will ensure your success in this multi-faceted role. 

Please submit your CV to wwhteam@wholeheartedhealingllc.com if interested. For questions, please email us and we will respond shortly!