Dermatology Practice & Product Sales Company is looking for an experienced full-time Office Manager with in-depth medical experience and inventory management, numbers/ spread sheet management proficiency, meticulous organization, in-depth business experience, patient, and human resources management understanding, demonstrated financial skills and having knowledge of dealing in the world market. You must be computer and technology proficient, knowledgeable and savvy, organized, a problem solver, motivated, self-reliant, efficient and effective, an amiable, experienced communicator both written and verbal with patients, consumers and in the world market and able to continually multi-task and prioritize. You must be astute and able to work with the highest levels of functioning executives, co-workers, sales staff, customers, and patients. You must be experienced and facile with medical paperwork and with QuickBooks.

RESPONSIBILITIES:

• As Office Manager - oversee the medical practice with attention to optimal and minimal personnel performance, daily office tasks, business, telephone, files, correspondence, emails, schedules, back-office duties/scheduling, activities, and accounting.

• ADVANCED Proficiency with Excel & MS Office & QuickBooks – exporting and coordinating, sales and inventory reports from website, warehouse, multiple locations, QuickBooks, Excel Spreadsheet, numbers proficiency, interfacing with accounting personnel.

• As Inventory Specialist - maintenance of inventories in all locations, ordering products efficiently from vendors, spreadsheets, record keeping. Inventory overview, reports (skin and supplement products), forecasting in concert with other staff and executives, and dealing with vendor and patient issues.

• Overseeing all paperwork including consents, intake, and correct invoicing, charging credit cards, emailing remote invoicing to patients and staff, entering, and reconciling into QuickBooks, appointments, and ongoing coordination, and communicating knowledgeably with excellent marketing skills.

• Oversee and liaise with patients and product vendors, follow-ups/orders, scheduling, invoicing, pricing, negotiations.

• Participating in - product/procedure sales and education to customers, patients/the public, and current Vendors, front and back-office maintenance and assistance, which includes working with the nurse, front desk receptionist, bookkeeper, outside staff.

• Oversee Vendor/independent contractor payments, in coordination with bookkeeping staff, product vendor, sales and other staff, pricing, research and sourcing, ordering for all needs.

• Oversee/communication marketing material inventory in interface with COO/marketing staff.

• International – some import/export documents, shipping, customs, paperwork for products and technology along with office staff.

• Pharmacies worldwide – prescription refills/pricing/ordering/issue/billing resolution along with office staff.

• Laboratories worldwide – deal with reporting/pricing/issue/reconciliation resolution along with office staff.

• Executive assistant to CEO/Medical Doctor.

Job Type: Full-time

Pay: $26.17 - $28.87 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Employee discount
• Health insurance
• Paid time off

Healthcare setting:

• Medical office

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• Associate (Preferred)

Experience:

• Medical office: 5 years (Preferred)

Ability to Commute:

• Beverly Hills, CA 90211 (Required)

Ability to Relocate:

• Beverly Hills, CA 90211: Relocate before starting work (Required)

Work Location: In person