M4A is a leading importer and distributor specializing in high-quality baby products, committed to providing families with safe, innovative, and reliable solutions.

Our mission is to enhance the parenting experience by offering a diverse range of products that prioritize safety, functionality, and design.

We are seeking a proactive and detail-oriented Administrative and Operations Assistant to support our growing team. The ideal candidate will play a pivotal role in ensuring smooth day-to-day operations and administrative functions within our company.

Key Responsibilities :

• Administrative Support : Provide administrative assistance such as managing calendars, scheduling meetings, preparing correspondence, and maintaining records.
• Order Processing : Assist in processing and tracking orders from receipt to delivery, ensuring accuracy and timely fulfillment.
• Inventory Management : Monitor inventory levels, coordinate with suppliers, and assist in maintaining optimal stock levels.
• Customer Service : Handle inquiries and support customer service activities, including responding to emails and phone calls promptly and professionally.
• Logistics Coordination : Coordinate logistics for incoming and outgoing shipments, including documentation and liaising with shipping carriers.
• Data Entry and Analysis : Maintain databases and spreadsheets with accurate information, and assist in generating reports for analysis.
• Office Management : Manage office supplies, equipment maintenance, and general office upkeep to ensure a productive work environment.

Qualifications :

• Education : BA in business administration or a related field preferred.
• Experience : Proven experience in administrative roles, preferably in operations or logistics.
• Organizational Skills : Strong organizational skills with the ability to prioritize tasks and manage time effectively.
• Attention to Detail : Meticulous attention to detail and accuracy in all work tasks.
• Communication : Excellent verbal and written communication skills; proficiency in English (additional languages a plus).
• Technical Proficiency : Proficient in MS Office (Word, Excel, Outlook) and comfortable with learning new software systems.
• Problem-Solving Skills : Ability to identify issues and propose solutions independently.
• Team Player : Collaborative attitude with the ability to work well within a team environment.

Benefits

• Competitive salary commensurate with experience.
• Health insurance and retirement benefits package.
• Opportunities for professional growth and development within a supportive team environment.

Last updated : 2024-06-28