Position Title: Executive Assistant

Location: Miami, FL (Wynwood)

Company: Wolfson BTR

About us:

Wolfson BTR is the first large scale BTR (build-to-rent) developer in the state of Florida and is a pioneer in the space. With almost 2,000 units valued at over $1bn USD in our pipeline, we pride ourselves as being a cutting-edge, fundamentals-based real estate investor, developer and fund-manager. We invest primarily on behalf of our internal, discretionary real estate fund, the Plain Sight Properties ResiFund series.

In existence formally since 2012, our company shifted to a nearly exclusive BTR focus in 2017. Wolfson BTR has a current full-time focus on solving the now multi-generational challenges caused by persistent undersupply in the housing market, including both rental and for sale markets.

Position Overview:

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our executive team based locally and remotely. The ideal candidate will be responsible for managing the day-to-day operations of our Wynwood, Miami office, providing close support for our CEO, and handling a variety of administrative and operational tasks.

Key Responsibilities:

1. Provide high-level administrative support to senior executives, including managing calendars, scheduling meetings, and coordinating travel arrangements.

2. Serve as a primary point of contact for internal and external communications, handling inquiries, greeting visitors to the office, and directing them as appropriate.

3. Prepare and edit correspondence, reports, presentations, social media posts, and other documents as required.

4. Organize and maintain confidential files and records, ensuring information is kept secure and easily accessible.

5. Plan, coordinate, and execute company events, meetings, and conferences, including logistics and materials preparation.

6. Monitor and manage project timelines, deliverables, and follow-up actions to ensure completion.

7. Assist in the preparation of budgets, tracking expenses, and processing invoices and reimbursements.

8. Conduct research, compile data, and prepare reports to assist executives in decision-making processes.

9. Handle ad-hoc projects and tasks as assigned by executives to support the company’s strategic goals.

10. Maintenance and management of Wynwood office, including oversight of 3^rd party vendors and associated contracts,

Qualifications:

1. Education: College degree is preferred.

2. Experience: Minimum of 3-5 years of experience as an executive assistant or in a similar role.

3. Skills:

a. Exceptional organizational and time management skills.

b. High level of professionalism and attention to detail.

c. Strong written and verbal communication and interpersonal skills.

d. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

e. Ability to multitask and prioritize tasks effectively.

f. Strong editing and proofreading skills.

g. Ability to think proactively and anticipate needs.

h. Flexibility to work overtime on an as-needed basis.

i. Bilingual (English and Spanish) is preferred, but not required

Wolfson BTR is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.