5 Communication Coordinator (Onsite) Jobs in Oakland, CA
Wollborg Michelson Recruiting is Hiring a Communication Coordinator (Onsite) Near Oakland, CA
Details
- Pay: $45.64 hourly
- Onsite- Oakland
- 3 month contract
The position is the holder of the Marketing and Research Go Card and processes all transactions and payments.
The position also supports the administrative functions of the department including supplies ordering, interfacing with building management, and other administrative tasks.
Main Duties
- Receive bids/quotes/proposals for all Marketing and Research projects including media purchases with local TV, radio, outdoor, and digital advertisers.
- Process all Purchase Requisitions/Purchase Orders.
- Create, upload, and monitor the Marketing and Research Operating Budget.
- Receive, process, and track all invoices. Coordinate with other departments on processing their advertising invoices (Capital projects, BPD, other OEA departments, etc.).
- Monitor and maintain up-to-date budget information.
- Process all Go Card transactions and submit the Go Card package monthly.
- Other administrative duties including BARTable sweepstakes prize fulfillment, ordering of supplies, and coordinating with Real Estate on office needs.
- Works in support of designated staff as a production and traffic resource by managing timelines, maintaining files and monitoring progress of marketing projects as assigned.
- Assists management, department staff and vendors to address and resolve issues quickly and effectively.
- Prepares and tracks purchase requisitions, Management Decision Documents, union notifications, check requests, credit card purchases, etc.; arranges for payment of all invoices; forecasts budget expenses based on outstanding/planned commitments.
- Coordinates the bidding process with selected vendors using criteria set up by assigned staff; sends out requests for bids on various projects and receives the returned bids; performs analysis of vendor bids; makes recommendations; ensures that bids conform to the timeline and budget; refers compliant bids to staff to select the winner and informs the winning and losing bidders of the results.
- Assists marketing representatives in receiving graphic concepts and ensures that they are approved by appropriate staff, documents approvals.
- Assist staff in sending final designs to the printer according to schedule; monitors the proofs, coordinates approval of proof by appropriate staff and designer and returns signed proof to the printer in a timely manner; manages the overall timeliness of projects.
- Organizes brochure distribution; coordinates with line management, warehouse and delivery company; consolidates orders for brochures and other office materials; enters and queries data to track production orders and delivery; reviews and approves warehouse and delivery invoices; may deliver or pick up urgent items; tracks stocking levels and warehouse inventory and reports status to the designated staff within the Executive Office of External Affairs.
- Manages internal and external correspondence, such as: letters/memo distribution and mailings, in-bound mail distribution, department filing, copying, stocking supplies; arranges maintenance of various departmental equipment (i.e., printers, copiers, fax machines, etc.) within the Executive Office.
- As assigned, plans, organizes and participates in outreach activities and special events sponsored by or assigned to the designated department; physically sets up event locations, transports collateral and displays, and breaks down the site when the event is over.
- Oversees the inventory of materials, maintaining supplies and equipment in secure locations, checking items in and out, and maintaining records of these transactions.
- Establishes positive working relationships with members of the public, vendors, other public agencies and District management and staff.
- Develops and monitors progress reports against work plan as assigned, advising of deadlines or budget limits approaching; works with the assigned supervisor/manager or their designee to ensure all deadlines are met.
- May assist Executive Office staff with outreach activities related to customer-focus events, groundbreakings, ribbon cuttings, neighborhood impacts and issues, merchant and community goodwill programs and tours with elected officials.
- A Bachelorâs degree in marketing, accounting, business or public administration or a closely related field from unaccredited college or university.
- Two (2) years of (full time equivalent) verifiable professional level administrative experience that must have included management of database tracking inventories, budgets, and contracts preferably in a marketing, public affairs, communication or similar environment.
- Must possess a valid California driverâs license and have a satisfactory driving record.
- Must be available to work occasional nights and weekends as needed.
- Must be physically able to lift and carry up to 50 pounds.
- Additional work experience as outlined above may be substituted for the education on a year-for-year basis. A Bachelorâs degree is preferred.
- Principles, concepts, practices and procedures of marketing and public relations
- Contract administration principles and techniques
- Budgetary preparation and administration
- Principles and procedures of financial record keeping and reporting
- Methods, formats and techniques of layout design of promotional items
- Methods of disseminating informational materials to various agencies
- Principles of inventory control
- Business application software packages such as Word, Excel, Access and Acrobat 7.0
- Coordinating a variety of marketing and research related projects simultaneously
- Communicating clearly, concisely, and professionally, both orally and in writing
- Preparing clear, concise and complete financial reports, tracking records and correspondence
- Representing the District effectively to community leaders and the general public
- Making accurate calculations
- Using business application software to prepare financial reports and expenditures
- Working effectively with all District departments and outside vendors and the public
- Handling multiple tasks in a fast-paced environment
- Utilizing interpersonal and analytical skills to coordinate projects efficiently
- Working Conditions
- Office environment; exposure to computer screens.
- Maintaining physical condition necessary for walking, standing or sitting for prolonged periods of time and lifting and carrying items weighing up to 50 pounds. May require driving.
- Wollborg Michelson Recruiting is an Equal Opportunity Employer and prohibits discrimination of any kind. We ensure job offers are made based of oneâs employment experience, skills, and qualifications, regardless of race, gender, ethnic origin, or any other classification protected by law. All applicants must furnish proper identification to prove their legal right to work in the US upon a job offer. We participate in E-Verify to confirm oneâs right to work in the US. Wollborg Michelson Recruiting does not provide sponsorship for an employment-based visa status.
Job Summary
Full Time
Business Services
$65k-86k (estimate)
07/03/2024
07/28/2024
wmjobs.com
SAN FRANCISCO, CA
50 - 100
1973
JOHN PULSIPHER
$10M - $50M
Business Services
Related Companies
About Wollborg Michelson Recruiting
We passionately believe every company deserves dream candidates, and every person deserves a dream job. At Wollborg Michelson, we are committed, tenacious, and passionate about what we do. Whether you're a company trying to fill a position with a highly specific profile, or a candidate searching for the right opportunity to match your unique skill set, we know the challenges you face. More importantly, we have the expertise, experience, and drive to overcome them. We have been respected for decades, but earn our reputation every day.
The job skills required for Communication Coordinator (Onsite) include Public Relations, Advertising, etc. Having related job skills and expertise will give you an advantage when applying to be a Communication Coordinator (Onsite). That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Communication Coordinator (Onsite). Select any job title you are interested in and start to search job requirements.
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