We are hiring a motivated People Operations Manager with a human resources background to manage the employee life cycle and continue to enhance our people systems. We are looking for someone who can balance supporting our business objectives while providing a top-notch experience for our talented team of architects, builders, and craftspeople.

About Us:

At Woodhull, we aim to create functional and beautiful residential and commercial spaces that enhance our clients' lives. We are committed to delivering thoughtful design, exceptional craftsmanship, and personalized service. Our in-house team of 80 skilled architects, builders, and craftspeople collaborate to bring our clients' visions to life. We strive to create enduring relationships with our clients, partners, and community to positively impact the built environment in Maine, and beyond. We set it as a top priority to be an exceptional place to work and take pride in offering our employees a true work-life balance while hosting a challenging and creative environment.

The People Operations Manager will provide support to Woodhull in the following areas:

GENERAL HUMAN RESOURCES

• Maintain accurate and up-to-date employee records and HRIS systems
• Monitor and report on HR metrics, providing insights to senior management
• Stay current with industry trends and best practices in HR management
• Make sure employees are properly classified by auditing and updating job descriptions

RECRUITMENT

• Collaborate with department managers to develop effective recruitment and hiring strategies
• Serve as a first point of contact for job inquiries
• Manage and coordinate the interview and hiring process
• Maintain a database of applicants to pull from for current and future openings
• Answer questions about Woodhull benefits and total compensation offerings
• Prepare offer letter and edit as needed - assist in any negotiations related to the offer of employment and ensure equity and compliance within these negotiations.

ONBOARDING/OFFBOARDING

• Set up accounts for all new employees and coordinate all onboarding steps to ensure a smooth first week and ongoing Woodhull orientation in the first months.
• Acquire any hardware or other materials that a new employee needs - in collaboration with Office Coordinator
• Manage benefits enrollment and offboarding
• Be the first point of contact for voluntary and involuntary terminations - administer offboarding checklist
• Hold exit interviews and track trends in terminations

TIME AND PAYROLL ADMINISTRATION

• Gather hours for bi-weekly payroll processing as well as process payroll - in tandem with Controller
• Manage and monitor PTO accruals and holiday usage

COMPENSATION AND BENEFITS ADMINISTRATION

• Administer compensation and benefits programs, including salary structure, bonus plans, health insurance, 401k, and all other company benefits
• Manage annual renewal and census requirements - in collaboration with our benefits broker
• Audit enrollment of benefits and track benefit usage on a quarterly basis
• Coordinate annual ACA reporting
• Track tool stipend usage
• Continuously work to offer the strongest total compensation package in our job market

POLICY IMPLEMENTATION AND COMPLIANCE

• Perform an annual audit of our Employee Handbook
• Manage and resolve employee relations issues, ensuring a fair and consistent approach
• Ensure compliance with labor laws and regulations, updating policies as needed
• Manage tax documentation and i9 forms for all new and existing employees

HEALTH AND SAFETY

• Be the first point of contact for any workplace injury reporting with MEMIC
• Manage OSHA requirements and compliance
• Coordinate with department heads and managers after a workplace injury occurs
• Take steps to implement injury prevention strategies and foster a culture of safety

TRAINING AND DEVELOPMENT

• Ensure state required trainings are completed - such as workplace harassment training
• Oversee the development and execution of training and development initiatives to enhance employee skills and performance (Woodhull Learning Units).
• Develop and implement employee engagement strategies to enhance job satisfaction.

PERFORMANCE MANAGEMENT

• Navigate questions and considerations related to performance management
• Manage quarterly and annual performance management systems
• Ensure proper documentation and storage of employee performance-related content
• Develop and distribute surveys to understand the wants and needs of our employees

COMPANY CULTURE

• Prepare and distribute a Digest to keep employees informed of one another’s work
• Manage and supply inventory of company gear for all team members and all seasons
• Plan events that celebrate our employees - in tandem with Office Coordinator

The qualifications we are looking for are:

• Bachelor’s Degree in Human Resources, Business Administration, SHRM certification or equivalent.
• 5 years of human resources management and/or business administration experience.
• Confident using HRIS system (Paylocity or similar) - experience administering benefits and running payroll
• Recruiting experience in the architecture/construction/engineering industry - preferred but general recruitment experience also welcome
• Solid knowledge of Federal and local State Employment laws to include (but not limited to) ADA, FMLA, OSHA, FLSA, EEOC
• Proficient using Google Suite - at minimum comfortable using Drive, Docs, and Sheets
• Clear communicator with proven track record of managing the full employee lifecycle
• Strong interpersonal and conflict resolution skills
• Experience managing an annual performance review program
• Analytical approach to compensation planning
• Experience managing administrative end of technology systems
• Strong organizational skills and attention to detail with ability to meet deadlines

Job Type: Full-time

Pay: From $75,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Referral program
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday
• No weekends

Experience:

• Business Operations: 2 years (Required)
• Human resources management: 3 years (Required)

Ability to Commute:

• Portland, ME (Required)

Work Location: In person