Basic Responsibilities: The Facilities Manager is pivotal in ensuring our properties' smooth operation and maintenance, guaranteeing tenant satisfaction while adhering to budgetary constraints. This role necessitates a blend of technical expertise, managerial acumen, and exceptional communication skills. The ideal candidate will possess a robust background in facilities management, subcontractor and vendor engagement, financial management, and personnel leadership. The Facilities Manager operates within a dynamic work environment that requires adaptability, teamwork, and the ability to thrive in both office and field settings. This role involves collaborating with diverse stakeholders, managing a team, and overseeing operations in a fast-paced atmosphere with variable working hours.

o Source and manage subcontractors for repairs and maintenance tasks.

o Coordinate cleaning services and staff and reactive responses to uphold cleanliness standards.

o Oversee the procurement of qualified repair subcontractors to prepare properties for lease or sale.

o Generate estimates for repairs and maintenance, ensuring adherence to budgetary constraints.

o Establish and manage C.A.M (Common Area Maintenance) budgets.

o Accurately manage costs associated with lease terms and monitor C.A.M costs against budget allocations.

o Identify opportunities for cost-saving measures and implement efficient maintenance policies.

o Explore and implement software solutions to streamline facilities management processes and enhance productivity.

o Ability to work effectively with and manage others as part of a team is essential. The Facilities Manager will coordinate with maintenance staff, subcontractors, vendors, and management to ensure seamless operations and tenant satisfaction.

o Lead and direct staff to execute maintenance programs effectively.

o Establish maintenance schedules for all systems, ensuring compliance with state/federal regulations and contractual obligations.

o Schedule and coordinate access for repair work with tenants and subcontractors.

o Maintain open lines of communication with tenants, subcontractors, and management to ensure high customer satisfaction.

o Respond promptly to emergency calls and emails, prioritizing tasks effectively.

o Effectively communicate daily work records and job assignments.

o Prioritize work assignments, ensuring consistent review and professional management of all facilities.

o Secure Request for Proposals (RFPs) for projects as directed.

o Complete residential and commercial property turnover checklists on each vacancy.

o Maintain accurate assignment records and provide weekly updates on progress and completion.

o Proficiency in budget management, invoicing, and financial reporting.

o Ability to navigate lease terms and accurately manage associated costs.

o Familiarity with property management software and tools for efficient administration.

The Facilities Manager plays a critical role in ensuring the upkeep and efficiency of our properties while optimizing costs and maintaining high standards of service. This position requires a blend of technical expertise, managerial proficiency, and effective communication skills to successfully execute responsibilities and drive operational excellence.