What are the responsibilities and job description for the Building Secretary position at Wooster City Schools?

Position Type :

Support Staff / Clerical / Class 08 - Secretary

Date Posted : 2 / 13 / 2025

Location :

Edgewood Middle School

Date Available :

2025-2026 School Year

Closing Date :

02 / 20 at 11 : 59 p.m. VACANCY NOTICE : Building Secretary

LOCATION : Edgewood Middle School

EFFECTIVE : 2025-2026 School Year

POSTING DATE : February 13, 2025

APPLICATION DEADLINE : February 20 at 11 : 59 p.m. or until filled

POSITION : 8 Hours Per Day (Monday - Friday)

Ten (10) Month Position, 210 Days

Salary Range : $20.91-$26.49 Per Hour

GENERAL DESCRIPTION :

The Building Secretary offers clerical and administrative support to the building principal and receives and responds to telephone calls and visitors.

QUALIFICATIONS :

A high school diploma or equivalent is required. A bachelor's degree is preferred, but not required
Experience in secretarial skills, computer and word processing and telephone communication

ESSENTIAL FUNCTIONS :

Pleasantly receives telephone calls and visitors, exchanges information and directs messages to appropriate personnel

Maintains all student attendance records

Operates office equipment (e.g., computer, copier, PA system, etc.)

Distributes mail and other materials

Maintains filing and records systems (e.g., student records, attendance records, emergency medical records, EMIS, student management systems, etc.)

Maintains the petty cash account. Receives all student fees and accounts for the funds

Assists students who are ill or who require minor first aid and aids with dispensing medication to students

Provides orientation of office procedures for new teachers and instruct teachers in proper use and care of equipment

Maintains confidentiality of information about students and all school matters

Promotes excellent public relations by prompt and courteous service to all persons

Possesses computer, word processing and Excel data skills

Demonstrates regular and predictable attendance

Keeps office machines and equipment clean and operative and informs the building principal of needed repairs

Assists with general building responsibilities (e.g., calling substitutes, preparing newsletters, registering and scheduling students, assisting with fundraisers, using radio and telephone to assist with transportation problems, etc., as directed by the building principal

OTHER DUTIES AND RESPONSIBILITIES :

Assists co-workers as required.

Performs other tasks as assigned by the supervisor.

INHERENTLY HAZARDOUS AND PHYSICALLY DEMANDING WORK CONDITIONS :

May occasionally deal with distraught or difficult people

Occasional interaction among unruly students.

Lifting and moving books, supplies and equipment

Occasional exposure to blood, bodily fluids and tissues

KNOWLEDGE, ABILITY AND SKILLS (

indicates developed after employment) :

KNOWLEDGE OF : Board policies and procedures

basic first aid procedures; office management; specific office / department computer applications.

ABILITY TO : Apply office practices and procedures to solve everyday problems; follow instructions; communicate effectively with contractors, service providers, sales associates, staff, supervisors, and the public; develop and maintain effective working relationships; prepare reports; maintain records; respond to routine or sensitive inquiries with the general public; and maintain confidentiality.

SKILL IN : Record keeping.

LEGAL REQUIREMENTS :

Employees must pass a criminal background investigation and provide a fingerprint card prior to employment.

LEGAL REQUIREMENTS :

Candidates (unless current employees) must pass a criminal background investigation prior to employment.

HOW TO APPLY :

Internal Candidates : Submit an APPLITRACK application online by the posting deadline

External Candidates : Submit an APPLITRACK application and a current resume online by the posting deadline. Upload other documents as required on the application or posting. Paper documents will not be accepted.

Substitutes and General's Club Only Staff : Apply as an external candidate

Applitrack Link : https : / / www.applitrack.com / wooster / onlineapp or visit www.woostercityschools.organd click on Employment to navigate to all current postings

Wooster City School District is an equal opportunity employer with a strong commitment to create and sustain a diverse, equitable, and inclusive community.

Salary : $21 - $26

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