ADMINISTRATIVE ASSISTANT 65-72K not remote

Naperville IL (Onsite)

either high school diploma or college degree

Relocation assistance is not offered

not remote

direct hire with 401k and health insurance

call Gary

561-270-4481

Join our dynamic team as an Administrative Assistant, where you'll play a crucial role in supporting the Leadership Team and ensuring smooth, efficient operations.

Reporting directly to the Human Resource Manager, you’ll handle a variety of tasks, from presentation preparation and data analysis to organizing meetings and events.

Key Responsibilities :

• Prepare and manage confidential organizational reports and records, ensuring timely follow-up on pending matters and handling sensitive information with discretion.
• Provide comprehensive administrative support to the CEO, including scheduling tours, lunches, travel, meetings, dinners, and trainings.
• Maintain metric worksheets and generate monthly reports.
• Submit expenses for the CEO using Concur.
• Craft compelling PowerPoint presentations and coordinate bookings for various meetings
• Assist the Contracts Administration team with tasks such as NDA preparation and agreement drafting.
• Serve as a backup for the front desk as needed.
• Plan and support exciting annual company events, such as holiday gatherings, golf outings
• Manage internal and external correspondence with the ability to act independently.
• Embrace other duties as assigned, contributing to the overall success of the team.

Required Qualifications :

• 6 years of experience in an office environment.
• Strong organizational skills with the ability to multi-task.
• Highly flexible and proactive, capable of handling urgent, confidential, and complex tasks with changing priorities.
• Proficient in Outlook, Word, Excel, and PowerPoint.
• Excellent written and verbal communication skills, along with strong interpersonal skills.
• High level of confidentiality, reliability, discretion, quality, and professionalism.
• Effective at interacting with individuals at all organizational levels as well as external contacts, including customers.

Last updated : 2024-07-01