Our firm, a top rated NJ law firm is hiring a Full-time Estate Administration Paralegal for their Roseland, NJ office. Ideal candidates should have a strong work ethic, exceptional problem-solving skills, and comfort in a dynamic, fast-paced environment. Must excel in managing case files from inception to completion, demonstrating comprehensive understanding of estate administration. Ideal candidate will have at least 5 years of Estate Administration experience in a law firm. Must have strong writing and communication skills and be able to work independently. This a great opportunity to be part of a great team. The firm offers an excellent benefits and compensation package.

Responsibilities:

• Prepare drafts of Probate documents for attorneys, such as applications, motions, notices, and inventories.

• File pleadings and hearing documents.

• Communicate with court staff and clients.

• Prepare correspondence, meet with clients to notarize, witness, and sign documents, and ensure all deadlines are met.

• Prepare Federal and state estate and inheritance tax returns.

• Prepare estate and trust accountings.

• Prepare appropriate release documents for estate distributions and assist with transfers of estate property to beneficiaries.

• Continuously review and update case progress, determine case closure, and keep matters moving seamlessly.

• Assist in keeping staff, attorneys, and clients on task.

• Assist in preparing Elder Law, Guardianship, and Business Incorporation documents.

• Complete daily tasks and assignments independently with little supervision in a timely manner to meet deadlines.

• Prepare drafts of Estate Planning documents for attorneys, including Wills, various Trusts, and disability planning documents.

• Communicate with clients, witness and notarize documents, and manage the workflow in a timely manner while handling responsibility for the matter.

Qualifications:

• Minimum of 5 years relevant Estate Administration experience supporting a legal practice required.

• Proficiency with MS Word, Excel, and Kofax [Adobe]; knowledge of ONESOURCE or other estate tax return software a plus.

• The right candidate must efficiently organize and prioritize numerous tasks, complete them on time with attention to detail and accuracy.

• Expert ability to manage case files from inception to completion, demonstrating a comprehensive understanding of the entire estate administration process.

• Must be self-motivated with the ability to work independently and as a team member.

• Strong research, analytical, and critical-thinking skills.

• Excellent communication and interpersonal skills, with the ability to communicate with diverse attorneys, staff, and clients.

• Excellent grammar, proofreading, and English composition skills are essential.

• Enthusiastic, articulate, a quick study, friendly, dependable, punctual, a team player, and thrive in a fast-paced environment.

Candidates should email resumes to smartin@roberthadleyassociates.com