1 Private Event Coordinator @ Live Music Venue Job in Philadelphia, PA
SORT BY
W
Private Event Coordinator @ Live Music Venue
$106k-134k (estimate)
Full Time
1 Week Ago
World Cafe Live is Hiring a Private Event Coordinator @ Live Music Venue Near Philadelphia, PA
Event CoordinatorWorld Cafe Live is seeking a full-time Event Coordinator and offers a great opportunity for an organized, creative, and motivated event and hospitality professional, to bring their dedication and enthusiasm to two unique spaces in Philadelphia, and grow with the Events team. The World Cafe Live footprint includes both The Lounge (a restaurant and bar that accommodates 140 seated or 220 standing), and The Music Hall that comfortably seats 300 and expands to accommodate 650 standing. In each space you can expect flawless sound, lighting, and video, on-site production and catering.
Reporting directly to the Events Manager, the Events Coordinator will contribute to every aspect of detailing and execution in support of special events including weddings, bar/bat mitzvahs, corporate meetings, conferences, and holiday parties. This is a full-time salaried position.
Core Responsibilities:Providing administrative support to the Event Manager. Answering designated emails in a timely and professional manner and have exceptional attention to detail when updating all logistics and client selections. A knowledgeable understanding of the catering menu and set-up styles, ability to take minutes and log information flawlessly, schedule all client event meetings as well as generate proposals, contracts and floor plans. Also includes, order rentals, communicate with vendors and prepare and place all event signage.
Present for all events as day of coordinator, which includes overseeing event drop-offs, set up and break down, supporting staff, and working closely with our clients to ensure successful and memorable events.
Perform event pre-planning activities. Included but not limited to site visits, coordinating details required for weekly events and all-staff function meetings. This requires printing, copying and revising all relevant BEOs and floor plans to ensure precise detail to share with the team.
Build a relationship with past and current third-party vendors, photographers and musicians to obtain quotes for rentals/entertainment and ensure the best price is being offered to clients (balloons, games, valet, DJs, florals, GOBOs, etc)
Demonstrating clear and open communication across departments as a representative of the Events Team and specifically with BOH/FOH event teams leading up to and on event days.
Work with Event Captains to keep an updated inventory of all event supplies, event details and logistics.
Become efficient in our event software (VenueOps), training and developing skills to move quickly but flawlessly through the event logging system.
Work with marketing to update and feature social media posts and advertising around the venue and community.
The successful candidate will possess the following attributes:Positive attitude, especially in challenging or high-pressure situations
Reporting directly to the Events Manager, the Events Coordinator will contribute to every aspect of detailing and execution in support of special events including weddings, bar/bat mitzvahs, corporate meetings, conferences, and holiday parties. This is a full-time salaried position.
Core Responsibilities:Providing administrative support to the Event Manager. Answering designated emails in a timely and professional manner and have exceptional attention to detail when updating all logistics and client selections. A knowledgeable understanding of the catering menu and set-up styles, ability to take minutes and log information flawlessly, schedule all client event meetings as well as generate proposals, contracts and floor plans. Also includes, order rentals, communicate with vendors and prepare and place all event signage.
Present for all events as day of coordinator, which includes overseeing event drop-offs, set up and break down, supporting staff, and working closely with our clients to ensure successful and memorable events.
Perform event pre-planning activities. Included but not limited to site visits, coordinating details required for weekly events and all-staff function meetings. This requires printing, copying and revising all relevant BEOs and floor plans to ensure precise detail to share with the team.
Build a relationship with past and current third-party vendors, photographers and musicians to obtain quotes for rentals/entertainment and ensure the best price is being offered to clients (balloons, games, valet, DJs, florals, GOBOs, etc)
Demonstrating clear and open communication across departments as a representative of the Events Team and specifically with BOH/FOH event teams leading up to and on event days.
Work with Event Captains to keep an updated inventory of all event supplies, event details and logistics.
Become efficient in our event software (VenueOps), training and developing skills to move quickly but flawlessly through the event logging system.
Work with marketing to update and feature social media posts and advertising around the venue and community.
The successful candidate will possess the following attributes:Positive attitude, especially in challenging or high-pressure situations
- Team oriented mindset, with the ability to work autonomously
- Minimum of 2 years of experience in high volume event planning and management
- Experience in hospitality catering preferred
- Extremely efficient administrative skills
- Well versed in office software, and quick to learn and navigate new platforms
- Ability to become an integral part of the process of increasing Events revenue.
- Ability to multi-task in a high-paced atmosphere
- Punctual with fantastic time management, responsive via phone and email, and diligently organized
- Availability to work long and flexible hours including nights and weekends.
Job Summary
JOB TYPE
Full Time
SALARY
$106k-134k (estimate)
POST DATE
06/20/2024
EXPIRATION DATE
07/14/2024
WEBSITE
worldcafelive.com
HEADQUARTERS
PHILADELPHIA, PA
SIZE
50 - 100
FOUNDED
2004
CEO
HAL REAL
REVENUE
<$5M
Related Companies
Show more
Similar Jobs
Popular Articles
Top 10 Things to Avoid Putting on a Job Application
Read Article
How to Describe Your Education in a Resume
Read Article
How to Write a Memorable Cover Letter in 5 Ways
Read Article
4 Personal Finance Tips to Make During Job Transition
Read Article
4 Best Camera Setups for Interview
Read Article
Keeping a Job Search Journal: 9 Types of Journaling You Can Do
Read Article
