Program Associate- Academic Exchange
Reports to : Program Officer, Academic Exchange
Salary : $23.76/hourly. Grade 1-DC
Anticipated Start Date : July 1, 2024
Apply By: June/14/2024
Term of Employment : Full-time, Non-Exempt
Base of Designation : Washington, D.C.
Work Status: Hybrid
Conditional on Funding? Yes
General Description: This position assists in the implementation of three academic exchange programs funded by the U.S. Department of State: Global Undergraduate Exchange Program, Fulbright Specialist Program, and the IDEAS Program. The Program Associate - Academic Exchange provides support to programs which serve undergraduate students and professionals engaged in educational programming in the United States and abroad, as well as U.S. higher education institutions building their study abroad capacity.
Responsibilities

• Contribute to the successful implementation of three academic exchange programs funded by the U.S. Department of State.
• Support program application processes including conducting eligibility checks and helping coordinate review panels.
• Assist with in-person and virtual program orientations, webinars, and workshops by preparing materials, organizing logistics, and assisting with sessions.
• Arrange travel and logistical arrangements (e.g., international and domestic flights, hotel stays, meals, and ground transportation, etc.) on behalf of participants.
• Enroll participants in health insurance and assist participants in the claims process.
• Process financial documents such as invoices, expense reports, and payment requests.
• Develop compelling social media posts for program websites.
• Prepare and revise documents, reports, and presentations using word processing, spreadsheet, database, design, and presentation software.
• Provide surge support on other program activities, as assigned.
• Contribute to an organizational culture of continuous learning through rigorous program monitoring, data tracking, donor and MERL reporting, research, and reflection to ensure strong outcomes.
• Contribute to organization's business development targets through ongoing program implementation, funder relationship building, and through other means as directed.
• Other duties as assigned.

Requirements

• Bachelor's degree and one year of related professional experience;
• Must be authorized to work in the location where this position is offered;
• Detail oriented with excellent organizational ability;
• Ability to solve problems and work effectively under pressure;
• Professional written and oral communications skills;
• Experience managing multiple tasks concurrently and successfully, particularly under strict deadlines;
• Experience in an intercultural setting, whether from personal, work, or study experience preferred;
• Proficiency with Office 365 suite;
• Fluency with the use of various social media and video conferencing platforms;
• Demonstrates a curiosity about World Learning as a whole, with the aim of being able to effectively represent the organization to external audiences commensurate with the position; and
• Commitment to fostering diverse, equitable and inclusive practices in program implementation and monitoring practices and challenging practices which may be exclusionary.

Vaccination is strongly recommended for all employees in our U.S. offices except for those receiving medical or religious exemptions. If boosters are subsequently recommended by the Centers for Disease Control and Prevention (CDC) then employees and faculty will be recommended to receive the booster within thirty (30) days of their eligibility.
Benefits
World Learning provides a comprehensive and competitive benefits package that includes: medical, dental, vision, FSA/HRA, Life/AD&D, Short Term/Long Term Disability, EAP, Parking and Transit, 403 (b) retirement plan for full-time and eligibile part-time employees.
The World Learning Inc. Family
For more than 90 years, World Learning Inc. is a thriving global organization made up of The Experiment in International Living, the nation's most experienced provider of international education through exchanges for high school students; School for International Training, offering accredited undergraduate study abroad programs through SIT Study Abroad and internationally focused master's degrees through SIT Graduate Institute; and World Learning, a global development and exchange nonprofit organization.
World Learning | worldlearning.org
World Learning has worked to create a more sustainable, peaceful, and just world. World Learning's education, development, and exchange programs help people find their voices, connect with their communities, strengthen the institutions that form the backbone of a democratic society, and build relationships across cultures. With World Learning's support, these emerging leaders tackle critical global issues like poverty, conflict, and inequality.
The Experiment in International Living | experiment.org
The Experiment in International Living is the nation's most experienced provider of international education through exchanges for high school students. For more than 90 years, The Experiment has empowered young people to step off the beaten path, experience the world as a classroom, immerse themselves fully in another culture, and build the knowledge and skills needed to confront critical global issues.
SIT | sit.edu
School for International Training (SIT) was founded in the early 1960s as a training center for the first Peace Corps volunteers. For nearly 60 years, SIT has prepared students to be effective changemakers and global citizens through experiential education focused on the world's most critical global issues. SIT Study Abroad offers accredited summer and semester undergraduate programs in Africa, Asia and the Pacific, Europe, Latin America, and the Middle East, as well as comparative programs on multiple continents. SIT Graduate Institute offers global and hybrid certificates, master's, and doctoral degrees.
An organizational commitment to diversity, equity, inclusion, and access.
We are a globally diverse community of staff, faculty, board members, alumni, students, and participants who believe that inclusive and equitable practices are at the heart of a peaceful and just world. Each of us strives to honor diverse voices and lived experiences, examine our own biases and privileges, actively work to address inequities in our structures, and foster a community of open dialogue. We are committed to acting with accountability, transparency, reciprocity, authenticity, and empathy.
World Learning is an equal employment opportunity/affirmative action/veterans/ADA employer, committed to increasing the diversity of its workforce.