JOB OVERVIEW:

The Admin and HR Coordinator plays a critical role in managing and maintaining the company’s HRIS software system, ensuring data accuracy and integrity. This position supports various HR functions, including onboarding and off-boarding, employee record maintenance, and compliance with employment laws. The ideal candidate is proactive, detail-oriented, and adept at handling multiple tasks efficiently.

KEY RESPONSIBILITIES: 

HR Administration:

• Oversee the company's HRIS software system, ensuring data accuracy and integrity.
• Assist with the onboarding and offboarding of seasonal event employees.
• Recruiting & hiring employees as needed. 
• Prepare job descriptions, offer letters, and new hire paperwork as needed.
• Coordinate and conduct new employee orientation, ensuring a smooth onboarding process.
• Maintain accurate employee records.
• Ensure all employees are verified through E-verify and the I-9 verification process.
• Conduct employee investigations using the company’s best practices and procedures.
• Address employee inquiries and resolve employee relations issues.
• Assist with performance management processes.
• Coordinate employee engagement initiatives and events.
• Organize and schedule training sessions, workshops, and seminars.
• Maintain up-to-date training records.
• Ensure compliance with federal, state, and local employment laws and regulations.
• Prepare and submit necessary Employer Informational reports.
• Support internal audits and compliance checks.
• Ensure proper payroll tax registration.
• Respond to HR inquiries from employees and managers.
• Handle necessary employee correspondence.

Payroll Management:

• Prepare and process payroll, generating accurate payroll reports.
• Ensure pay schedules are correctly set up in the company’s HRIS system.
• Address payroll-related inquiries and issues from employees promptly and professionally.
• Verify payroll bank accounts have sufficient funds for payroll processing.
• Ensure compliance with labor laws and company-specific policies.

Benefits Administration:

• Assist employees with benefits enrollment and answer routine benefits questions.
• Liaise with benefits providers to resolve issues or discrepancies.

Administrative Support:

• Handle daily office correspondence and distribute accordingly.
• Manage order processing, including placing and following up on company orders.
• Arrange meetings, appointments, and travel arrangements for staff.
• Prepare meeting agendas, take minutes, and distribute follow-up actions as necessary.
• Assist with insurance renewal forms.
• Assist with workers' compensation audits.
• Assist with business license registrations.
• Provide support to the executive team as needed.

QUALIFICATIONS:

• Bachelor’s degree in Human Resources, Business Administration, or a related field.
• Proven experience in an HR administrative role, preferably in a fast-paced environment.
• Proficiency in HRIS software and Microsoft Office Suite.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• Detail-oriented with a high degree of accuracy.
• Ability to handle sensitive information confidentially.
• Knowledge of federal, state, and local employment laws and regulations.

Work Environment: This position operates in a professional office environment and routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets. Occasional travel may be required for training sessions, workshops, and seminars.