Executive Assistant

Job Overview
We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to our executive team. The Executive Assistant works within a team-oriented, fast-paced work environment. The team is a talented, creative, and data-driven group focused on furthering the mission and values of the agency. This role is crucial in providing administrative, organizational, and project management support to help the leadership team achieve strategic goals and fulfill the organization's mission.

• Duties

Prepare and organize meeting materials, agendas, and minutes for Executive teams while maintaining a high degree of confidentiality and tact.

• Screen and prioritize incoming communications, including emails and phone calls, and respond on behalf of the Executive Team
• Draft, edit, and proofread correspondence, reports, and other documents.
• Coordinate logistics for board and committee meetings, including scheduling, agenda preparation, and distributing materials.
• Maintain accurate records of board and committee activities, including meeting minutes and documentation.
• Track project progress and deadlines, ensuring timely completion and reporting of key initiatives.
• Complete standard HUD grant compliance forms, including environmental review forms, ensuring accuracy and submission within deadlines.
• Prepare forms for review and signature by the Executive Director and other leadership team members.
• Organize and maintain HR files and records, ensuring compliance with legal and organizational requirements.
• Complete employment verifications and respond to requests for HR-related documentation, such as wage and salary verifications.
• Send and track background check emails and annual rechecks for compliance, following up to ensure timely processing.
• Assist with special projects as assigned, tracking progress and ensuring deadlines are met.

Qualifications

• · Bachelors Degree
• Valid WV Driver’s license
• Baseline knowledge of issues related to homelessness, grants and federal and state funding
• Excellent written and oral skills
• Highly organized, self-motivated, and attentive
• Excellent interpersonal communication, with the ability to communicate across departments and hierarchal structures
• Ability to work independently, maintain confidentiality, and exercise discretion in all interactions.
• Strong management skills including professional development, project management, and work planning
• Exceptional organizational and creative problem-solving skills.
• Able to multi-task the execution and oversight of simultaneous tasks
• Sound decision-making capability
• Excellent oral and written communication skills

Job Type: Full-time

Pay: $18.27 - $19.23 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• Weekends as needed

Education:

• Bachelor's (Required)

Experience:

• Microsoft Office Suite: 1 year (Required)
• Executive administrative support: 1 year (Required)

Ability to Relocate:

• Bridgeport, WV 26330: Relocate before starting work (Required)

Work Location: Hybrid remote in Bridgeport, WV 26330

Salary : $18 - $19