Executive Assistant

Pay: $23.00-28.00 (DOE)

Schedule: Monday-Friday from 6:30 AM- 3:00 PM

Position Description:

• Answer and screen telephone calls in a professional and timely manner; take accurate messages with a high degree of professionalism and courtesy; arrange conference calls, book conference rooms, and manage break areas.
• Exercise considerable judgment and discretion in handling requests for appointments and telephone calls.
• Review and respond to daily internal/external mail and overnight packages.
• Prepare daily mail for the CEO.
• Compose, type, and distribute professional correspondence and memoranda, E-mails, and faxes, using individual initiative and as assigned.
• Proactively establish, and maintain a highly organized filing system, files correspondence, and other records.
• Coordinates CEO’s calendar and schedules appointments, ensuring all parties are informed of and kept abreast of schedule awareness.
• Meets and greets visitors courteously and professionally.
• Coordinate travel arrangements; complete expense reports and process invoices; ensure that correct account codes are used and required signatures obtained.
• Conduct research, compiles, and types of statistical reports.
• Coordinate meetings including but not limited to preparing and distributing agendas and other meeting materials, reserving, and preparing facilities, and recording and transcribing meeting minutes.
• Attend meetings and other functions as needed.
• Assist with special projects as assigned.
• Demonstrate a high level of professionalism in dealing with confidential and sensitive issues.
• Perform general clerical duties including but not limited to filing, photocopying, faxing, and mailing.
• Perform other job-related duties as necessary or assigned.

Position Requirements:

• Associate degree (A.A.) or equivalent, three to five years related experience, or equivalent combination of education and experience.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office, TEAMS, Excel, PowerPoint, and ERP systems.
• Professional appearance and demeanor
• Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.
• Acute attention to detail.
• Commitment to excellence and high standards.
• Ability to work on complex projects with general direction and minimal guidance.
• Ability to deal effectively with a diversity of individuals at all organizational levels.
• Good judgment with the ability to make timely and sound decisions
• Creative, flexible, and innovative team player
• Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow.
• Ability to work independently and as a member of various teams and committees.
• Demonstrated ability to plan and organize projects.
• Must be authorized to work for ANY employer in the U.S. without sponsorship.
• Ability to effectively communicate with people at all levels and from various backgrounds.
• Ability to work in a fast-paced environment.
• Must be dependable and extremely trustworthy

Company Hiring Requirements:

• 7 year County & State background check
• No felonies, No sex offenders or violent crimes
• 10 Panel DT

Please send resumes to karina@xlpro.com