Posting Details

Position Information Job Title CTE & Workforce Development Administrative Specialist - Full Time Location Yuba College - Marysville, CA.

• Job Description BASIC FUNCTION : Under the direction of the appropriate administrator, provide overall administrative support for the relevant programs;
• coordinate communications with staff, public, state and federal agencies; maintain budgets for the Public Safety Department;

and maintain training records and documentation within the state required software regulated by P.O.S.T., S.T.C., NREMT and the State Fire Marshall’s office.

DISTINGUISHING CHARACTERISTICS : The CTE & Workforce Development Administrative Specialist works independently to schedule and organize program activities including coordination with county, state and federal agency representatives for training needs;

act as departmental lead for other office administration personnel.

REPRESENTATIVE DUTIES :

• Assure transmittal of information to facilitate operation of the assigned Department(s); contact staff, faculty, administrative personnel and state certifying representatives to transmit, request and / or maintain the training certification processes. (E)
• Compose correspondence independently to communicate information necessary to properly operate the Department(s). (E)
• Maintain Department budgets including special programs and contract instruction; monitor budgets and prepare adjustments as necessary;

communicate with staff and vendors to perform on-site maintenance to training equipment regulated by state standards and for training purposes. (E)

• Maintain security of multiple facets of training supplies / materials, sites and equipment (i.e. handguns, shotguns, training laptops, training vehicles, security equipment, etc.). (E)
• Schedule classes and academies; coordinate with personnel and state representatives in the preparation of classes and academies;
• submit and monitor course changes; assign classrooms; work directly with faculty to routinely update curriculum changes and provide those changes through state regulated software;

monitor and update policy and procedure information. (E)

• Monitor and clear student registration process for pre-requisite academy requirements; maintain student / agency billing, invoicing and adjusting expenses as needed. (E)
• Communicate with District Office of Human Resources to obtain information for faculty and staff; prepare personnel forms to request hiring and other forms for new employees;

maintain personnel records as required; develop faculty and temporary staff confirmations and perform payroll processes. (E)

Perform orientation process for new academies; proctor state required exams with required certification and clearance;

perform a variety of data entry to state regulated software requiring certification and clearance; on-going state regulated training for routine updates and changes to academy training specifications. (E)

• Coordinate public event calendar, budgets and contracts. (E)
• Create and coordinate advertising and press release information with newspaper, radio and TV stations; promote special program and student events. (E)
• Perform related duties as assigned.

KNOWLEDGE OF :

• State regulated training requirements for law enforcement, emergency medical and fire personnel Record-keeping techniques
• Transcription and computer skills
• Correct English usage, grammar, spelling, punctuation and vocabulary Interpersonal skills using tact, patience and courtesy
• Laws, rules, regulations and procedures relating to program operations with emphasis on instructional and student service areas
• Modern office practices, procedures and equipment

ABILITY TO :

• Coordinate and supervise program operations and activities
• Analyze situations accurately and adopt an effective course of action Perform specialized clerical and technical duties related to program services Work under diverse situations
• Work cooperatively with others
• Operate a variety of office equipment including a computer terminal, duplicating machines, fax machines and scanners
• Meet schedules and time lines including those of numerous state certification agencies Maintain records and prepare reports
• Work confidentially with discretion
• Work independently with little or no direction Plan and organize work
• Interpret and explain laws related to assigned functions

Essential Duties Summary Required Qualifications EDUCATION AND EXPERIENCE : Any combination equivalent to : associate’s degree in business or related field and three years increasingly responsible general business or clerical experience.

LICENSES AND OTHER REQUIREMENTS : Valid California driver’s licenseBe able to pass the POST, STC and State Fire Marshall’s DOJ criminal background check and clearance.

Be able to pass the POST, STC and State Fire Marshall’s online test proctor training courses. Desired / Preferred Qualifications Physical Demands ENVIRONMENT : Office environmentDriving a vehicle to conduct work

PHYSICAL ABILITIES : Hearing and speaking to exchange informationDexterity of hands and fingers to operate a computer keyboard Seeing to read a variety of materials and legal documents Lifting and moving equipment and heavy boxes Range / Step Range 30, CSEA Salary Schedule Salary Range $24.

27 - $34.22 (Step 1-11) Placement will be based on both the candidate's years of experience and educational qualifications.

Benefits Information Additional Resources :

• About The Yuba Community College District - Classified Benefits Overview - Classified Benefit Summary and Rates - Classified Salary Schedule - Telework Program Some classifications may have the ability to work remotely or within a hybrid schedule
• 1.0 FTE is considered a Full Time Employee

EEO Statement Equal Employment Opportunity

The Yuba Community College District is an Equal Employment Opportunity Employer. In compliance with the Americans with Disabilities Act, Yuba Community College District will provide reasonable accommodation to qualified individuals.

Applicants who require reasonable accommodation to participate in the selection process should contact Human Resources to make the necessary arrangements.

The Yuba Community College District is strongly committed to achieving staff diversity and the principles of equal employment opportunity.

The District encourages a diverse pool of applicants and does not discriminate on the basis of national origin, religion, age, gender, gender identity, gender expression, race or ethnicity, color, medical condition, genetic information, ancestry, sexual orientation, marital status, physical or mental disability, pregnancy, or because he / she is perceived to have one or more of the foregoing characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics or any other characteristic protected by federal, state or local law, in any of its policies, procedures or practices.

Board Policies

Commitment to Diversity, Equity, and Inclusion. Commitment to Diversity EEO Statement As an equal opportunity employer with a diverse staff and student population, the Yuba Community College District is committed to creating an inclusive and effective learning and working environment for all.

Posting Detail Information Internal vs. External External Posting Number AS757P Open Date 01 / 11 / 2024 Close Date Review Start Date Open Until Filled Yes Special Instructions to Applicants Note : Effective June 20, 2024, the CTE & Workforce Development Administrative Specialist position, which was temporarily suspended earlier this year, is now open to the public again.

Pre-employment Requirements

1. Education Code 87408.6 states that no person shall be initially employed by a community college district in an academic or classified position unless the person has submitted to an examination (TB test) within the past sixty (60) days to determine that he / she / they is free of active tuberculosis.

2. As a condition of employment, the position you are applying for will require that you provide fingerprints to the local police department.

The fee charged by the Department of Justice (DOJ) for the fingerprint report is the employee’s responsibility.

Sponsorship The District does not provide sponsorship for authorization to work in the United States. Work authorization should be established at the time of application submission.

Supplemental Questions

Required fields are indicated with an asterisk (*).

As an equal opportunity employer with a diverse staff and student population, the Yuba Community College District is committed to creating an inclusive and effective learning and working environment for all.

Please describe how your experience and background have prepared you to contribute to this commitment and diversity. Your personal statement should provide your experience working within a diverse organization.

Open Ended Question)

Documents Needed To Apply

Required Documents Optional Documents

• Resume or CV
• Unofficial Transcripts
• Additional Transcripts
• Additional Documents
• Letter of Interest

Last updated : 2024-06-21