Position: Assistant Site Coordinator

Reports to: Site Coordinator, Director of After School Programs

Works with: YWCA: Director of After School Programs, Site Coordinators, Executive Director and other staff members.

Jamestown Public School (JPS): School Principal and staff, and After School Program Coordinator.

Other: Chautauqua Striders, community contractors (both agency and private), and community after school program staff.

Supervises: Activity Leaders, Vendors, & Students

Hours: 25 hours/week depending on site

Status: Non-Exempt

Minimum Hourly Wage: $16.00

Maximum Hourly Wage: $16.50

Brief Description: Assistant Site Coordinator

The Assistant Site Coordinator assists the coordinator in daily duties. supervises a team of staff at one after school site in the Jamestown Public School Community following LEAPS criteria. The assistant is the face of the program in the absence of the site coordinator to families, school administration, & outside vendors, providing quality curriculum, supervision, & representing the brand of the organization with great customer service, team spirit, & conflict resolution abilities.

Responsibilities:

Administration

• Ensures compliance with NYS Office of Children and Family Services (OCFS) regulations (i.e. safety, nutrition, discipline, staff, health care plan).
• Organizes and maintains business and student files.
• Manages budget, and assists Director in developing new budget.
• Collects and maintains hard-copy documents and information.
• Maintains daily online database for academic tracking, attendance and reports (EZ Reports).
• Completes Quality Self Assessment/NYSAN evaluation (QSA) on a monthly basis at Partner meetings.
• Completes projects/assignments on time.
• Copes well in unexpected situations with a calm and solution-oriented attitude.
• Recruits students for program: 1) elementary level - targets pre-kindergarten, and

2) middle school level - targets fourth grade, but requires continual use of recruitment strategies for the entire student body.

• Promotes the program to students, parents, school and community by monthly newsletters, announcements, events, media coverage, etc.
• Monitors program while site coordinator is absent from site.

Human Resources

• Is familiar and complies with NYS OCFS regulations re: staff qualifications and training.
• Supervises Program Leaders and Assistants and contractual staff.
• Reviews applications and interviews candidates for positions listed above.
• Obtains references for prospective employees.
• Trains new employees in program operations and NYS OCFS regulations and the 7 other categories required by OCFS.
• Assesses and encourages additional training for staff as needed.
• Conducts staff evaluations and staff meetings on a regular basis.
• Promotes open and honest communication.
• Works well as a team member, models and facilitates the team approach.

Program Development

• Researches, identifies and develops programming. Defines activities.
• Uses an online database to build activity descriptions and sessions (schedule).
• Develops and implements staffing plans.
• Reviews and approves activity lesson plans of program leaders.
• Develops annual and long-range plans for programming.
• Seeks new opportunities for programming – YWCA and JPS staff, families, partnerships, community, online, etc.

Family Involvement

• Provides orientation for all participants and families.
• Provides and ensures good “customer service” for families that begins daily at the designated student “pick-up” point.
• Communicates effectively with families. Holds parent conferences and meetings as needed.
• Organizes and invites participation in Family Nights, Parent Advisory Groups, etc.
• Advocates for children and families. Makes referrals as needed.
• Involves youth in program planning and decision-making where appropriate.
• Attends and helps implement family nights and YWCA fundraiser events

Overall

• Has personal commitment to quality childcare.
• Upholds the YWCA mission, code of ethics, and policies, which include providing a warm and welcoming environment for all.
• Attends and completes training and classes as required, such as School Age Child Care Credential (SACC).
• Purchases supplies as needed.
• Performs other duties as assigned by the supervisor.

Standards of Employment

• Incorporate YWCA Mission into Program
• Represent the YWCA in a professional manner at all times
• Adherence to confidentiality policy and code of ethics at all times
• Adherence to all policies regarding personal conduct as listed in the Personnel Policy Handbook

Skills needed: * *

• Organization, professionalism, confidentiality
• Excellent oral and written communication.
• Works well as a team member, models and facilitates the team approach.
• Problem identification, analysis and resolution.
• Self-motivated, flexible and creative.
• Ability to multi-task and set priorities.
• Computer literate in word processing, data entry, basic graphic layout and email communication.
• Knowledge of modern office practices, record-keeping and accounting principles.

Minimum qualifications:

• Associate degree Preferred
• High school/GED Required
• 2 years w/ qualifying credit hours
• 1-2 years experience directly w/ youth

YWCA Jamestown is an Equal Employment Opportunity Employer and will not discriminate against an applicant or employee on the basis of race, color, religion, sex (including pregnancy), national origin, age, disability, sexual orientation, gender identity and gender expression, genetic information, marital status, status as a covered veteran, or any other legally recognized protected basis under federal, state, or local laws, regulations, or ordinances. Further, the YWCA will provide reasonable accommodations to the known disabilities of applicants and employees.

Job Type: Part-time

Pay: $16.00 - $16.50 per hour

Expected hours: 25 per week

Benefits:

• 401(k)
• Life insurance
• Paid time off
• Retirement plan

Schedule:

• After school
• Monday to Friday

Work setting:

• In-person
• School

Ability to Commute:

• Jamestown, NY (Required)

Ability to Relocate:

• Jamestown, NY: Relocate before starting work (Required)

Work Location: In person