Job Title: Part-Time Administrative Associate

Job Description:

Position Overview:

We are seeking a diligent and organized Part-Time Administrative Associate to join our team. This role will be primarily responsible for managing administrative tasks, including invoice management, vendor communication, budget oversight, and general office support duties. Fluency in English is a prerequisite for effective communication within our team and with external stakeholders. The ideal candidate will possess excellent communication skills, attention to detail, and the ability to efficiently multitask in a fast-paced environment.

Key Responsibilities:

Invoice Management:

· Collect bills from vendors and ensure timely payments.

· Review invoices for accuracy and verify against received goods or services.

· Coordinate with Admin Analyst to ensure all expenses align with budgetary constraints.

· Negotiate with vendors to optimize terms and pricing as necessary.

Vendor Communication:

· Maintain positive relationships with vendors and address any payment discrepancies or issues.

· Communicate effectively with vendors regarding invoice inquiries and payment schedules.

Budget Oversight:

· Assist Admin Analyst in monitoring expenses and budget allocations.

· Provide support in budget planning and forecasting as required.

· Alert management of any potential budgetary concerns or discrepancies.

Administrative Support:

· Perform general administrative tasks such as filing, data entry, and document management.

· Maintain accurate records of assets and office inventory.

· Coordinate office maintenance activities and ensure a safe and functional work environment.

· Monitor office supplies and coordinate restocking as needed.

Qualifications:

· High school diploma or equivalent; additional certifications in office administration or related field preferred.

· Proven experience in administrative roles, preferably in a corporate or office setting.

· Proficiency in English is essential for effective communication within the team and with external stakeholders.

· Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other relevant software applications.

· Strong organizational skills with the ability to prioritize tasks effectively.

· Excellent communication skills, both verbal and written.

· Detail-oriented with a high level of accuracy in data entry and record-keeping.

· Ability to work independently and collaboratively within a team environment.

· Experience in invoice management and vendor negotiation is a plus.

Work Schedule: Part-time, 24 hours per week, 3 days a week.

Gross pay rate per hour up to $16.50.