Zarwin Baum eagerly seeks a highly organized and detail-oriented Insurance Defense Legal Assistant/Paralegal to join our legal team. The ideal candidate will provide support to our attorneys specializing in insurance defense litigation. This role requires a thorough understanding of legal procedures, excellent research skills, and the ability to handle multiple tasks efficiently.

Key Responsibilities:

Case Management

• Assist attorneys in managing case files, ensuring all documents are properly filed and organized.
• Maintain file opening procedures, including conflict check, fact file sheet, and redwell.
• Track deadlines and ensure all case-related activities are completed in a timely manner.
• E-file all pleadings, non-discovery motions, trial motions, conference memos, etc.

Document Preparation and Review

• Draft, proofread, and edit legal documents, including pleadings, motions, and discovery responses.
• Assist in the preparation of summaries, memos, and other case-related documents.
• Review and analyze medical records, employment records, and other relevant documents.
• Prepare releases for attorney review and send approved releases to opposing counsel.

Client and Witness Interaction

• Communicate with clients, witnesses, and experts to gather information and schedule meetings or depositions.
• Assist attorneys in preparing clients and witnesses for depositions and trials.

Trial Preparation

• Assist in the organization and preparation of trial materials, including exhibits, witness lists, and trial notebooks.
• Coordinate logistics for trial, including scheduling and managing trial technology.

Administrative Support

• Maintain and update case management databases and calendars.
• Handle administrative tasks such as scheduling, correspondence, and filing.
• Obtain invoices from providers and submit all invoices for payment upon approval from attorney.

Qualifications:

• Minimum of 3-5 years of experience as a legal assistant in insurance defense or related litigation.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Proficiency in document management software.
• Attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Strong understanding of litigation procedures and court rules.

Work Environment and Application Process:

• Fast-paced legal environment with a focus on collaborative teamwork.
• Occasional overtime may be required to meet deadlines or prepare for trial.
• Interested candidates should submit a resume, cover letter, and references to recruiting@zarwin.com.