Personal Assistant with Project Management Skills
Location: West Hollywood/Burbank
Reports To: CEO
Employment Type: Full-Time

Position Summary: We are seeking a highly organized and versatile Personal Assistant with strong project management skills to support our executive team. This role requires a proactive individual who can seamlessly handle executive administrative tasks while also managing and coordinating various projects. The ideal candidate will possess excellent communication and multitasking abilities, ensuring smooth operations and timely project delivery.

Key Responsibilities:

• Executive Support:
• Manage executives’ schedules, including meetings, appointments, and travel arrangements.
• Handle correspondence, draft emails, and prepare documents on behalf of executives.
• Organize and maintain confidential files and records.
• Coordinate and prepare materials for meetings, presentations, and reports.
• Project Management:
• Plan, execute, and oversee projects to ensure timely and successful completion.
• Develop project timelines, track milestones, and manage project deliverables.
• Coordinate with internal and external stakeholders to gather necessary information and resources.
• Monitor project progress, identify potential issues, and implement solutions.
• Communication and Coordination:
• Serve as the primary point of contact between executives and internal/external stakeholders.
• Facilitate effective communication and ensure alignment on project goals and timelines.
• Schedule and coordinate meetings, including preparing agendas and taking minutes.
• Ensure follow-up on action items and project tasks.
• Administrative Tasks:
• Conduct research and gather information for executive decision-making.
• Prepare and manage expense reports, invoices, and other financial documents.
• Assist with event planning and coordination as needed.
• Perform general office duties, including ordering supplies and managing office equipment.
• Documentation and Reporting:
• Maintain comprehensive and organized project documentation.
• Prepare regular status reports and updates for executives and stakeholders.
• Track project metrics and provide insights for continuous improvement.

Qualifications:

• Bachelor’s degree in Business Administration, Project Management, or a related field preferred.
• Minimum of 3-5 years of experience as a personal assistant, executive assistant, or in a similar role.
• Proven project management experience, with the ability to manage multiple projects simultaneously.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite and project management software (e.g., MS Project, Asana, Trello).
• Ability to handle confidential information with discretion.

Personal Attributes:

• Proactive and self-motivated with a strong work ethic.
• Adaptable and flexible, with the ability to prioritize tasks effectively.
• Professional demeanor and positive attitude.
• Detail-oriented with strong problem-solving skills.

Application Process:

To apply, please submit your resume and a cover letter detailing your relevant experience and why you are the ideal candidate for this position to [application email/online portal].

We are an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Job Type: Full-time

Pay: $20.81 - $35.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• Weekends as needed

Experience:

• Microsoft Excel: 1 year (Preferred)
• Microsoft Powerpoint: 1 year (Preferred)

Ability to Commute:

• West Hollywood, CA (Preferred)

Ability to Relocate:

• West Hollywood, CA: Relocate before starting work (Preferred)

Work Location: In person