Zeeco fosters a robust work environment where employees, from engineering teams to support groups, benefit from a strong culture, trained leadership, and opportunities for growth. Zeeco collaborates with the biggest names in the industry, enabling individuals to broaden their skills alongside teams of subject matter experts. 

Company: Zeeco, Inc.

Job Title: Invoicing / Billing Supervisor

Reports To: Assistant Controller

Who we're looking for:

If you are looking for a new, exciting opportunity in Accounting, Zeeco could be a great fit! As the Zeeco Invoicing / Billing Supervisor, you'll have a solid foundation in accounting (that's a must!), but you'll also be motivated by process improvement, thinking outside of the box, and trying new things. You'll come with a fresh perspective and new ideas. You're someone who can create invoices one day and improve org health the next. You're flexible and adaptable, since wearing multiple hats is part of our culture.

About our team:

We are passionate about growing personally and professionally. We believe that org health is just as important as debits and credits. We have a lot of responsibility and work hard. However, this isn't public accounting. We typically don't work more than 45 hours even during close week. We don't wear pocket protectors, we're fun accountants. We like to spend time with each other outside of work (think team dinners, skeet shooting, baseball games, tailgates, etc.). If Zeeco sounds like a good fit, we'd love to hear from you!

As a working supervisor, you'll:

Oversee the Project Accounting team while invoicing for several key Product Groups

Invoicing duties include:

Analyze project documentation and prepare invoices based on contract requirements

Work with Project Engineering Teams on job specific invoicing requirements

Invoice milestones accurately and timely

Implement process improvements and create time-saving efficiencies

Become the subject matter expert on proprietary invoicing software and the primary point of contact with IT regarding updates and modification requests

Complete monthly Job Cost Report analysis and reconciliation in coordination with the Project Manager for timely financial reporting

Monitor accounts receivable aging reports and follow up with customers on past due invoices

Assess workload across Project Accounting team and recommend adjustments as necessary

Ensure monthly closing deadlines are complete and assist with annual audit

Streamline Project Accounting procedures and recommend best practices

Facilitate Project Accounting cross-training and develop team members

To be a good fit you'll have:

Bachelor's Degree in Accounting (or similar), or equivalent experience

4 years of experience in preparing, processing, and analyzing financial information

Recent supervisory or management experience

Strong knowledge and understanding of accounting functions

Ability to prepare and oversee the preparation of milestone-based invoices

Lead-by-example personality and management style

Strong analytical skill set with confidence to defend a position with logical reasoning

Ability to state clear, concise, and compelling reasons in an upbeat manner

Proficiency using Microsoft Excel/Word/Power Point/Outlook

Detailed oriented with a focus on accuracy

A high sense of urgency, strong initiative, and the ability to multi-task while working under tight deadlines

Results driven with a commitment to ownership and follow-through

Ability to work independently with limited instruction

Excellent oral and written communication skills (position includes frequent communication with management)

Professional in all aspects including superior work product

A plus if you have:

Experience with Microsoft Dynamics SL

Experience with project accounting and invoicing milestones

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Working at Zeeco means being part of a people-centric culture and environment built on mutual respect, personal encouragement, professional integrity, and limitless opportunity. Join Zeeco and embark on a fulfilling journey where innovation, collaboration, and personal and professional growth converge.